Denver-based Hybrid Project Admin & Coordination Specialist

ERM; United States; Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Paid time off

Parental leave

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

ERM is hiring a hybrid Project Administrative Assistant in Denver, Colorado to provide administrative, organizational, and project support to leadership and project teams. This is a full-time (40 hours per week) limited-term role for 12 months, with hybrid work 2–3 days per week on-site depending on project demands.

You will manage calendars, prepare materials, assist with travel and expenses, maintain project records, and help coordinate communications and invoices.

Qualifications

• High school diploma or equivalent; associate or bachelor's preferred.
• Minimum 2 years of administrative, project coordination, or professional office experience.
• Strong organizational skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams; SAP a plus.
• Ability to work independently while collaborating with multiple project teams and stakeholders.
• Strong judgment, professionalism, discretion, and customer-service orientation.
• This position is not eligible for immigration sponsorship.

Responsibilities

• Provide day-to-day administrative support to leadership and project teams.
• Manage calendars, coordinate meetings, and assist with scheduling internal and external calls.
• Prepare meeting materials, agendas, notes, correspondence, and other business documents.
• Assist with travel arrangements, expense reporting, and related administrative activities.
• Coordinate internal communications and follow up on outstanding requests and action items.
• Assist project teams with organizing and maintaining project files, records, trackers, and other documentation.
• Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.
• Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.
• Support document routing, signature coordination, filing, and distribution.
• Assist with data entry and quality-control reviews to promote accurate and complete project records.
• Assist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.
• Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.
• Coordinate with internal accounting, procurement, and project teams as needed.
• Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.
• Help coordinate team meetings, client meetings, training sessions, and other events.
• Maintain professionalism and discretion when handling confidential or sensitive business information.

Skills

Strong organizational skills

Excellent written and verbal comms

Ability to prioritize and meet deadl

Education

High school diploma or equivalent; associate or bachelor's preferred

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams)

SAP

Job description

ERM is hiring a hybrid Project Administrative Assistant in Denver, Colorado to provide administrative, organizational, and project support to leadership and project teams. This is a full-time (40 hours per week) limited-term role for 12 months, with hybrid work 2–3 days per week on-site depending on project demands.

You will manage calendars, prepare materials, assist with travel and expenses, maintain project records, and help coordinate communications and invoices.