Hybrid Nonprofit Administrative Coordinator | Growth Path

ArtTable, Inc.; New York (NY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision package

403b retirement plan available with 1+

Job summary

ArtTable, Inc. seeks an Administrative Assistant to manage office operations, calendar coordination for the Executive Director, board governance support, and communications administration in a hybrid, full-time role.

You will handle files, procurement, CRM data entry, and cross-team project support with growth opportunities into Associate positions after one year. In-office Tuesdays and Wednesdays; you will collaborate with the Executive Director and managers across Development, Programs,

Qualifications

• A bachelor’s degree, or an associate’s degree with two years of relevant prior work experience in administrative roles.
• Strong oral and written communication to convey information clearly.
• Visual communication skills to produce compelling presentations and materials.
• Exceptional attention to detail and data accuracy.
• Ability to work independently and with staff, Board members, and volunteers.
• Demonstrated experience with CRM systems, particularly Neon CRM.
• Proficiency with Mac operating systems and Google Workspace (Sheets/Docs).
• Proficiency with Canva, Asana, Illustrator, Photoshop, InDesign or similar design tools.
• Experience with WordPress for website updates.
• Knowledge of the visual arts and interest in building a career in an arts nonprofit environment.

Responsibilities

• Coordinate and provide administrative support on projects and initiatives, including plans, coordination, systems, progress tracking, reports, communication, and follow-up items.
• Attend weekly staff meetings; take notes and track follow-ups.
• Manage schedules for office activities and coordinate as directed by the Executive Director.
• Maintain an FAQ of procedures and share with staff.
• Handle mail sorting, logging, and delivery.
• Manage office supplies and budget; track inventory and reorder as needed.
• Oversee office equipment; coordinate maintenance and procurement.
• Process receipts and bills into the bookkeeping system (ArtsPool).
• Enter and update member, donor, and contact records in Neon CRM.
• Arrange shipping for correspondence and events.
• Maintain hard copy and digital files; support archives through filing and scanning.
• Assist with governance activities as needed.

Skills

Communication

Visual design

Attention to detail

Independent worker

CRM experience

Education

Bachelor's degree

Associate's degree with two years relevant experience

Tools

Neon CRM

WordPress

Canva

Asana

Illustrator

Photoshop

InDesign

Google Workspace

Sheets

Docs

Job description

ArtTable, Inc. seeks an Administrative Assistant to manage office operations, calendar coordination for the Executive Director, board governance support, and communications administration in a hybrid, full-time role.

You will handle files, procurement, CRM data entry, and cross-team project support with growth opportunities into Associate positions after one year. In-office Tuesdays and Wednesdays; you will collaborate with the Executive Director and managers across Development, Programs,