Administrative Assistant - Hybrid, Calendar & Salesforce

a16z; San Francisco (CA); Hybrid; USD 69,000 - 76,000; Part time

Job summary

a16z is seeking an Administrative Assistant to support multiple team members in a fast-paced venture environment. This contract role requires strong calendar management, meeting coordination, Salesforce data entry, and occasional event planning, with privacy and discretion in handling sensitive information.

The position supports remote work but requires 3-4 days per week in the office in Menlo Park, CA or San Francisco, CA, with flexibility for hybrid collaboration across teams and stakeholders.

Qualifications

• 3+ years of high level experience providing strategic support to multiple managers and/or large teams.
• A strong team player, who thrives in a collaborative setting and works well within a matrixed environment, poised and able to work with individuals at all levels of the organization.
• Proactive, positive and personable with excellent communication skills and an upbeat, “can do” attitude- willing to take initiative with confidence
• Pride in ownership. We are a self-starting, proactive culture and take pride in doing what we say we will do to the best of our ability
• Resilient, with ability to manage multiple projects and deliver quality work to deadlines
• Discretion, diplomacy and excellent judgment; high degree of integrity when dealing with confidential and sensitive information
• Exceptional attention to detail
• Strong calendar management and prioritization skills
• Advanced proficiency with Gmail, Google Calendar, Google Suite and Salesforce as well as Zoom
• Low ego, high empathy, and the capacity to collaborate effectively with diverse teams

Responsibilities

• Manage calendars and coordinate meetings across teams.
• Enter and maintain data in Salesforce.
• Assist with basic event planning and on-site network support.
• Collaborate with cross-functional teams in a fast-paced environment.
• Handle confidential information with discretion and diplomacy.
• Provide timely communication and respond to urgent inquiries.

Skills

Calendar management

Cross-functional collaboration

Discretion & judgment

Communication

Project prioritization

Gmail & Google Suite

Salesforce

Event planning

Team player

Tools

Salesforce

Zoom

Gmail

Google Calendar

Google Workspace

Job description

a16z is seeking an Administrative Assistant to support multiple team members in a fast-paced venture environment. This contract role requires strong calendar management, meeting coordination, Salesforce data entry, and occasional event planning, with privacy and discretion in handling sensitive information.

The position supports remote work but requires 3-4 days per week in the office in Menlo Park, CA or San Francisco, CA, with flexibility for hybrid collaboration across teams and stakeholders.