Executive Assistant to Chief of Staff - Hybrid (DC)

Shared America; Tacoma (WA); Hybrid; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Shared America, a nonprofit in Washington, DC, seeks an Executive Assistant to support senior leadership on a hybrid schedule (in-office 2–3 days per week). The role involves calendar management, communications coordination, travel planning, and administrative operations across time zones, with a strong emphasis on discretion and organization.

You will work closely with the Chief of Staff and leadership to ensure efficient execution of day-to-day activities, donor management, and project support

Qualifikationen

• Prior experience in executive/admin support roles.
• Strong calendar, time-management, and multitasking skills.
• Excellent written and verbal communication; professional demeanor.
• Familiarity with Notion, Slack, and Google Drive.

Aufgaben

• Manage complex calendars and scheduling across multiple leaders and time zones.
• Coordinate internal and external communications and follow-ups.
• Arrange travel, itineraries, and expense reporting for leadership.
• Oversee day-to-day office operations and vendor coordination.
• Support budgeting and expense-related processes with the accounting team.
• Plan and execute in-person and virtual events and meetings.
• Maintain and organize internal systems and databases (Notion).
• Provide wide-ranging administrative support to Chief of Staff and leadership.

Kenntnisse

Calendar management

Communication

Multitasking

Notion

Slack

Google Drive

Travel coordination

Discretion

Tools

Notion

Slack

Google Drive

Jobbeschreibung

Shared America, a nonprofit in Washington, DC, seeks an Executive Assistant to support senior leadership on a hybrid schedule (in-office 2–3 days per week). The role involves calendar management, communications coordination, travel planning, and administrative operations across time zones, with a strong emphasis on discretion and organization.

You will work closely with the Chief of Staff and leadership to ensure efficient execution of day-to-day activities, donor management, and project support