Hybrid Operations & Logistics Coordinator

State of Utah; Salt Lake City (UT); Hybrid; USD 34,000 - 44,000; Full time

Job summary

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. This role handles travel authorizations, reimbursements, invoicing, meeting scheduling, procurement of promotional items, and other admin tasks, reporting to the director.

Hybrid work in Salt Lake City with at least two days in the office. Four years of office experience and proficiency with Google Workspace, MS Office, Zoom, Salesforce are required; SAP Concur and

Qualifications

• Four years of professional or similar office experience.
• Proficiency in Google Workspace, Microsoft Office, Zoom, Salesforce.
• Familiarity with SAP Concur and Vantage is a plus.
• Excellent verbal and written communication skills.
• Attention to detail.
• Self-starter.
• Friendly, personable, and works well with others.
• Organized and process oriented.
• Ability to multitask.

Responsibilities

• Support the associate managing director with scheduling, travel, reimbursements, events, and project tasks.
• Process travel authorizations and reimbursements for the Data and Research team.
• Coordinate meetings between agencies and vendors.
• Process invoices and monthly reconciliation for the State purchasing card.
• Schedule staff events and group gatherings.
• Respond to general office emails and fulfill requests.
• Support in-person and virtual meetings and events.
• Procure promotional items for trade shows and events.
• Foster relations with DOTS, State Purchasing, and State Travel.
• Perform additional duties as assigned.

Skills

Verbal & written communication

Attention to detail

Self-starter

Organized and process oriented

Multitask

Tools

Google Workspace

Microsoft Office Suite

Zoom

Salesforce

SAP Concur

Vantage

Job description

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. This role handles travel authorizations, reimbursements, invoicing, meeting scheduling, procurement of promotional items, and other admin tasks, reporting to the director.

Hybrid work in Salt Lake City with at least two days in the office. Four years of office experience and proficiency with Google Workspace, MS Office, Zoom, Salesforce are required; SAP Concur and