Operations Coordinator

State of Utah; Salt Lake City (UT); Hybrid; USD 34,000 - 44,000; Full time

Job summary

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. This role handles travel authorizations, reimbursements, invoicing, meeting scheduling, procurement of promotional items, and other admin tasks, reporting to the director.

Hybrid work in Salt Lake City with at least two days in the office. Four years of office experience and proficiency with Google Workspace, MS Office, Zoom, Salesforce are required; SAP Concur and

Qualifications

• Four years of professional or similar office experience.
• Proficiency in Google Workspace, Microsoft Office, Zoom, Salesforce.
• Familiarity with SAP Concur and Vantage is a plus.
• Excellent verbal and written communication skills.
• Attention to detail.
• Self-starter.
• Friendly, personable, and works well with others.
• Organized and process oriented.
• Ability to multitask.

Responsibilities

• Support the associate managing director with scheduling, travel, reimbursements, events, and project tasks.
• Process travel authorizations and reimbursements for the Data and Research team.
• Coordinate meetings between agencies and vendors.
• Process invoices and monthly reconciliation for the State purchasing card.
• Schedule staff events and group gatherings.
• Respond to general office emails and fulfill requests.
• Support in-person and virtual meetings and events.
• Procure promotional items for trade shows and events.
• Foster relations with DOTS, State Purchasing, and State Travel.
• Perform additional duties as assigned.

Skills

Verbal & written communication

Attention to detail

Self-starter

Organized and process oriented

Multitask

Tools

Google Workspace

Microsoft Office Suite

Zoom

Salesforce

SAP Concur

Vantage

Job description

OPERATIONS COORDINATOR

the Utah Office of Tourism is seeking a highly organized and talented Operations Coordinator to support the associate managing director and the overall office. This individual will help with travel authorizations and logistics, reimbursements, invoicing, meeting scheduling, procurement of promotional items, and other administrative tasks. This position will work collaboratively with the entire team and report to the director.

POSITION DETAILS & COMMITMENT

• Salary – $25.00 - $32.00/hr
• Work Format – Hybrid (at least two days in the office in Salt Lake City)
• Schedule Code – AC - Employees in Offices of Elected Officials
• Background Check Required – You must successfully pass a criminal history check.
• Application Deadline – 11:59 PM (MDT) on November 20, 2026
• This job posting may close at any time after the minimum advertising period of three (3) business days has passed.

Key Responsibilities

• Provide administrative support to the associate managing director. This includes:
  • Meeting scheduling and calendar management
  • Travel arrangements and authorizations
  • Finance reimbursements
  • Event planning and meeting logistics
  • Assist with project management
  • Additional duties as needed
• Assist with travel authorizations, arrangements, and reimbursements for the Data and Research team.
• Help schedule and coordinate meetings between multiple outside agencies and vendors.
• Assist with paying and coding invoices and monthly reconciliation reports for State purchasing card.
• Schedule staff events, meetings, and prepare group gatherings.
• Respond to general office email accounts and fulfill requests.
• Provide support for in-person and virtual meetings and events.
• Procure promotional items to be used at trade shows and other events.
• Foster relationships with state agencies such as Department of Technology Services, State Purchasing, State Travel, and others based on certain projects.
• Other duties as assigned.

The Ideal Candidate Qualifications

• Proficiency in Google Workspace, Microsoft Office Suite, Zoom, Salesforce (or other CRM)
• Familiarity with SAP Concur and Vantage is a plus
• Four years of professional or similar office experience
• Excellent verbal and written communication skills
• Attention to detail
• Self-starter
• Friendly, personable, and works well with others
• Organized and process oriented
• Ability to multitask

JOB CONDITIONS

• This position operates in a professional business environment.
• Travel requirements: 10%

WHY YOU SHOULD JOIN OUR TEAM

Working for the Utah Office of Tourism affords you the opportunity to build the state’s brand and responsibly enhance communities all over the state. Additionally, you will receive an excellent compensation package that includes generous paid time off, top notch retirement options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend time with loved ones.

Who We Are

The Utah Office of Tourism elevates life in Utah by advancing the visitor economy through marketing, development, and stewardship as described in the Strategic Plan.

The Utah Office of Tourism is part of the Governor’s Office of Economic Development. We are located at the World Trade Center Utah located at 60 East South Temple, Suite 300 in Salt Lake City (near the food court at City Creek).

EEO STATEMENT

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].