Office Operations & Hospitality Coordinator — Equity & PTO

iCapital; Salt Lake City (UT); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Employer matched retirement plan

Comprehensive health, dental, vision

Unlimited PTO

Parental leave

Job summary

iCapital is seeking an Office Coordinator to support the day-to-day operations of our Salt Lake City office and deliver an exceptional workplace experience for employees and visitors. This role partners with the Office Manager to ensure smooth operations and high hospitality standards.

You will coordinate workplace services, manage supplies, assist with onboarding, events, and vendor interactions, and help with facilities projects.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Customer-service and hospitality-focused mindset.
• Able to multitask and prioritize competing responsibilities.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, Teams, PowerPoint).
• Able to quickly learn company systems and workplace technologies.
• Strong attention to detail and follow-through.
• Experience with workplace management platforms such as OfficeSpace, Coupa, Expensify, Sharebite, or similar systems is preferred.
• Experience supporting events, vendor management, facilities operations, or employee engagement programs.
• Work onsite Monday through Friday during standard business hours.
• Demonstrate professionalism, discretion, and sound judgment.
• Maintain a positive attitude and willingness to support office needs as they arise.

Responsibilities

• Support the Office Manager in daily office operations and documentation.
• Serve as welcoming point of contact for employees, guests, and vendors.
• Coordinate employee engagement activities and office events.
• Monitor pantry, supplies, and onboarding materials; keep spaces organized.
• Receive, organize, and distribute deliveries; manage replenishments.
• Coordinate vendor visits, maintenance, and service appointments.
• Assist with office projects, moves, and furniture installations.
• Support onboarding and IT coordination for new hires.
• Support health, safety, security, and emergency preparedness initiatives.
• Maintain confidentiality of sensitive information.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Customer service

Hospitality mindset

Multitasking

Microsoft Office

Office technology

Learn company systems

Attention to detail

Vendor management

Facilities operations

Employee engagement

Onsite work

Tools

OfficeSpace

Coupa

Expensify

Sharebite

Job description

iCapital is seeking an Office Coordinator to support the day-to-day operations of our Salt Lake City office and deliver an exceptional workplace experience for employees and visitors. This role partners with the Office Manager to ensure smooth operations and high hospitality standards.

You will coordinate workplace services, manage supplies, assist with onboarding, events, and vendor interactions, and help with facilities projects.