Operations Coordinator

State of Utah; Salt Lake City (UT); Hybrid; USD 34,000 - 44,000; Full time

Job summary

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. You will manage calendar scheduling, travel authorizations, reimbursements, invoicing, procurement of promotional items, and event logistics in a collaborative team setting.

The role is hybrid, requiring at least two days in the Salt Lake City office, with duties spanning administrative tasks, project support, and coordination with state agencies.

Qualifications

• Four years of professional or similar office experience.
• Excellent verbal and written communication skills.
• Attention to detail.
• Self-starter.
• Friendly, personable, and works well with others.
• Organized and process oriented.
• Ability to multitask.

Responsibilities

• Provide admin support to the associate managing director, including scheduling and calendar management.
• Travel arrangements, authorizations, reimbursements, and meeting logistics.
• Assist with project management and special tasks as needed.
• Coordinate meetings between outside agencies and vendors.
• Pay and code invoices and prepare monthly reconciliation reports.
• Procure promotional items and support in-person and virtual meetings.

Skills

Verbal and written communication

Attention to detail

Self-starter

Team oriented

Organized and process oriented

Ability to multitask

Tools

Google Workspace

Microsoft Office Suite

Zoom

Salesforce

SAP Concur

Vantage

Job description

OPERATIONS COORDINATOR

The Utah Office ofTourism is seeking a highly organized and talented Operations Coordinator to support the associate managing director and theoverall office. This individual will help with travel authorizations andlogistics, reimbursements, invoicing, meeting scheduling, procurement ofpromotional items, and other administrative tasks. This position will workcollaboratively with the entire team and report to the director.

POSITION DETAILS & COMMITMENT

• Salary – $25.00 - $32.00/hr
• Work Format – Hybrid (at least two days in the office in Salt Lake City)
• Schedule Code – AC - Employees in Offices of Elected Officials
• Background Check Required – You must successfully pass a criminal history check.
• Application Deadline – 11:59 PM (MDT) on November 20, 2026

KEY RESPONSIBILITIES

• Provide administrative support tothe associate managing director. This includes:
  • Meeting scheduling and calendarmanagement
  • Travel arrangements andauthorizations
  • Finance reimbursements
  • Event planning and meetinglogistics
  • Assist with project management
  • Additional duties as needed
• Assist with travel authorizations,arrangements, and reimbursements for the Data and Research team.
• Help schedule and coordinatemeetings between multiple outside agencies and vendors.
• Assist with paying and codinginvoices and monthly reconciliation reports for State purchasing card.
• Schedule staff events, meetings, andprepare group gatherings.
• Respond to general office emailaccounts and fulfill requests.
• Provide support for in-person andvirtual meetings and events.
• Procure promotional items to be usedat trade shows and other events.
• Foster relationships with stateagencies such as Department of Technology Services, State Purchasing,State Travel, and others based on certain projects.
• Other duties as assigned.

THE IDEAL CANDIDATEQUALIFICATIONS

• Proficiency in Google Workspace,Microsoft Office Suite, Zoom, Salesforce (or other CRM)
• Familiarity with SAP Concur andVantage is a plus
• Four years of professional orsimilar office experience
• Excellent verbal and writtencommunication skills
• Attention to detail
• Self-starter
• Friendly, personable, and works wellwith others
• Organized and process oriented
• Ability to multitask

JOB CONDITIONS

• This position operates in aprofessional business environment.
• Travel requirements: 10%

WHY YOU SHOULD JOINOUR TEAM

Working for the UtahOffice of Tourism affords you the opportunity to build the state’s brand andresponsibly enhance communities all over the state. Additionally, you willreceive an excellent compensation package that includes generous paid time off,top notch retirement options, and a variety of medical insurance plans. Thisallows you to stay healthy, secure your financial future, and spend time withloved ones.

WHO WE ARE

The Utah Office ofTourism elevates life in Utah by advancing the visitor economy throughmarketing, development, and stewardship as described in the Strategic Plan.

The Utah Office ofTourism is part of the Governor’s Office of Economic Development. We arelocated at the World Trade Center Utah located at 60 East South Temple, Suite300 in Salt Lake City (near the food court at City Creek).

EEO STATEMENT

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].