Operations & Admin Coordinator - Travel & Events

United Trading Group; Salt Lake City (UT); Hybrid; USD 34,000 - 44,000; Full time

Job summary

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. You will manage calendar scheduling, travel authorizations, reimbursements, invoicing, procurement of promotional items, and event logistics in a collaborative team setting.

The role is hybrid, requiring at least two days in the Salt Lake City office, with duties spanning administrative tasks, project support, and coordination with state agencies.

Qualifications

• Four years of professional or similar office experience.
• Excellent verbal and written communication skills.
• Attention to detail.
• Self-starter.
• Friendly, personable, and works well with others.
• Organized and process oriented.
• Ability to multitask.

Responsibilities

• Provide admin support to the associate managing director, including scheduling and calendar management.
• Travel arrangements, authorizations, reimbursements, and meeting logistics.
• Assist with project management and special tasks as needed.
• Coordinate meetings between outside agencies and vendors.
• Pay and code invoices and prepare monthly reconciliation reports.
• Procure promotional items and support in-person and virtual meetings.

Skills

Verbal and written communication

Attention to detail

Self-starter

Team oriented

Organized and process oriented

Ability to multitask

Tools

Google Workspace

Microsoft Office Suite

Zoom

Salesforce

SAP Concur

Vantage

Job description

The Utah Office of Tourism is seeking an organized Operations Coordinator to support the associate managing director and the office. You will manage calendar scheduling, travel authorizations, reimbursements, invoicing, procurement of promotional items, and event logistics in a collaborative team setting.

The role is hybrid, requiring at least two days in the Salt Lake City office, with duties spanning administrative tasks, project support, and coordination with state agencies.