Hybrid Operations Coordinator: Space & Onboarding

Russell Tobin; Baltimore (MD); Hybrid; USD 34,000 - 36,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Employee discounts

Legal support

Job summary

Russell Tobin is seeking an Operations Divisional Management Coordinator to support the Americas Operations team at a leading financial services firm. This role provides administrative and project coordination support across space management, employee onboarding, and people and culture initiatives.

The ideal candidate has 3+ years in financial services or a related environment, strong Microsoft Office skills, and intermediate to advanced Power BI experience.

Qualifications

• Bachelor's degree or equivalent military experience required.
• 3+ years of experience in financial services or a related service-oriented environment.
• Advanced working knowledge of Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Intermediate to advanced experience with Power BI dashboards.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate across departments and locations.
• Flexibility to support changing assignments and business needs.

Responsibilities

• Coordinate onboarding for new hires and employee transfers within Operations.
• Track weekly new-hire onboarding and off-cycle onboarding for Campus Recruiting programs.
• Submit system requests and coordinate deliverables with relevant departments.
• Partner with department managers and team leads to confirm seating assignments, technology needs, and space requirements.
• Use occupancy dashboards and reporting metrics to prepare presentations highlighting key insights.
• Assist with planning and coordinating employee events and programming.
• Contact event vendors, gather information, and perform cost comparisons.
• Draft and edit communications regarding events, programming, and regional announcements.
• Provide onsite event support, including setup, takedown, scheduling, and vendor coordination.
• Support ongoing projects by editing presentations, maintaining timelines, organizing deliverables, and reconciling data.

Skills

3+ years experience in financial–サービス

Advanced MS Office (Outlook, Excel, PP

Power BI dashboards

Organizational skills

Project management

Written and verbal communication

Interpersonal collaboration

Flexibility to changing needs

Education

Bachelor's degree or equivalent military experience

Tools

Microsoft Office

Power BI

Job description

Russell Tobin is seeking an Operations Divisional Management Coordinator to support the Americas Operations team at a leading financial services firm. This role provides administrative and project coordination support across space management, employee onboarding, and people and culture initiatives.

The ideal candidate has 3+ years in financial services or a related environment, strong Microsoft Office skills, and intermediate to advanced Power BI experience.