Operations Divisional Management Coordinator

Russell Tobin; Baltimore (MD); Hybrid; USD 34,000 - 36,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement plan

Life & disability insurance

Employee discounts

Legal support

Job summary

Russell Tobin is seeking an Operations Divisional Management Coordinator to support the Americas Operations team at a leading financial services firm. This role provides administrative and project coordination support across space management, employee onboarding, and people and culture initiatives.

The ideal candidate has 3+ years in financial services or a related environment, strong Microsoft Office skills, and intermediate to advanced Power BI experience.

Qualifications

• Bachelor's degree or equivalent military experience required.
• 3+ years of experience in financial services or a related service-oriented environment.
• Advanced working knowledge of Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Intermediate to advanced experience with Power BI dashboards.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate across departments and locations.
• Flexibility to support changing assignments and business needs.

Responsibilities

• Coordinate onboarding for new hires and employee transfers within Operations.
• Track weekly new-hire onboarding and off-cycle onboarding for Campus Recruiting programs.
• Submit system requests and coordinate deliverables with relevant departments.
• Partner with department managers and team leads to confirm seating assignments, technology needs, and space requirements.
• Use occupancy dashboards and reporting metrics to prepare presentations highlighting key insights.
• Assist with planning and coordinating employee events and programming.
• Contact event vendors, gather information, and perform cost comparisons.
• Draft and edit communications regarding events, programming, and regional announcements.
• Provide onsite event support, including setup, takedown, scheduling, and vendor coordination.
• Support ongoing projects by editing presentations, maintaining timelines, organizing deliverables, and reconciling data.

Skills

3+ years experience in financial–サービス

Advanced MS Office (Outlook, Excel, PP

Power BI dashboards

Organizational skills

Project management

Written and verbal communication

Interpersonal collaboration

Flexibility to changing needs

Education

Bachelor's degree or equivalent military experience

Tools

Microsoft Office

Power BI

Job description

Operations Divisional Management Coordinator

Russell Tobin is hiring for an Operations Divisional Management Coordinator to support the Americas Operations team at a leading financial services firm. This role provides administrative and project coordination support across space management, employee onboarding, and people and culture initiatives. The ideal candidate has financial services or corporate operations experience, strong Microsoft Office skills, and excellent organizational abilities.

• Pay Rate: $25–$26/hour
• Employment Type: Temp-to-perm
• Work Arrangement: Hybrid – first day onsite, then in office Tuesday through Thursday each week
• Schedule: Monday–Friday, 8:30 AM–5:30 PM
• Education: Bachelor's degree or equivalent military experience required

What You’ll Be Doing

Space Management & Onboarding

• Coordinate onboarding for new hires and employee transfers within Operations.
• Track weekly new-hire onboarding and off-cycle onboarding for Campus Recruiting programs.
• Submit system requests and coordinate deliverables with relevant departments.
• Partner with department managers and team leads to confirm seating assignments, technology needs, and space requirements.
• Use occupancy dashboards and reporting metrics to prepare presentations highlighting key insights.

People & Culture Support

• Assist with planning and coordinating employee events and programming.
• Contact event vendors, gather information, and perform cost comparisons.
• Draft and edit communications regarding events, programming, and regional announcements.
• Provide onsite event support, including setup, takedown, scheduling, and vendor coordination.
• Support ongoing projects by editing presentations, maintaining timelines, organizing deliverables, and reconciling data.

What You Bring

• 3+ years of experience in the financial services industry or a related service-oriented environment.
• Bachelor's degree or equivalent military experience.
• Advanced working knowledge of Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Intermediate to advanced experience with Power BI dashboards.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to collaborate across departments and locations.
• Flexibility to support changing assignments and business needs.

Preferred Qualifications

• Previous experience in financial services or corporate operations.
• Experience coordinating events, employee programs, or workplace initiatives.
• Familiarity with AI tools and their use in everyday business workflows.
• Experience preparing presentations, analyzing data, and coordinating projects.

PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, pet insurance and employee discounts with preferred vendors.

PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates : Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation