Policy Coordinator

Washington Association for Community Health; Olympia (WA); Hybrid; USD 34,632 - 42,430; Part time

Benefits offered by this job

Eleven paid holidays

Paid Time Off (PTO)

Employee Assistance Program

Job summary

A community health organization located in Olympia, WA is seeking a part-time Policy Coordinator to provide administrative support for the Policy & Advocacy team. This role involves managing scheduling, meeting coordination, and supporting project tracking. The ideal candidate should have strong organizational skills, attention to detail, and proficiency with Microsoft 365 and Salesforce. The position offers a salary range from $25.14 to $30.80, and supports a hybrid work model.

Qualifications

• Strong organizational skills with the ability to manage multiple concurrent priorities.
• High level of attention to detail, accuracy, and follow‑through.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Manage complex scheduling for the Policy Team.
• Coordinate travel arrangements for the Policy Team.
• Support weekly project tracking and maintenance of project management tools.

Skills

Strong organizational skills

Attention to detail

Written and verbal communication

Customer service orientation

Education

High School diploma or equivalent

Bachelor’s degree in relevant field

Tools

Microsoft 365

Salesforce or similar CRM

Job description

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Who We Are

At the Washington Association for Community Health, we bring community health centers together to collaborate and expand access to high‑quality health care statewide. We help community health centers navigate state and federal policy, provide evidence‑based health care, and problem‑solve as a group. Our services include workforce development programs, technical assistance and training, and policy advocacy.

Position Summary

The Policy Coordinator provides administrative, logistical, and operational support to the Policy & Advocacy team. This position ensures smooth scheduling, meeting coordination, travel planning, project tracking, and information management across state and federal policy initiatives. The role supports the Policy Director and policy staff by maintaining consistent workflows, preparing and updating internal project trackers, facilitating meeting requests, supporting Salesforce data entry, and coordinating multi‑organizational policy convenings. The Policy Coordinator plays a key role in enabling effective engagement with community health centers, partner organizations, and government stakeholders.

Essential Functions

• Manage complex scheduling for the Policy Team, including meeting logistics, calendar coordination, and agenda support.
• Schedule meetings on behalf of the Policy Director; track and manage incoming meeting requests and changes.
• Coordinate standing meetings, including ongoing date changes, agenda updates, and participant communication.
• Track internal and external meetings, including those shared by community health centers (CHCs).
• Prepare meeting materials as needed.
• Coordinate travel arrangements for the Policy Team, including lodging, transportation, conference registration, and reimbursement support.
• Manage scheduling and travel for federal advocacy activities, including congressional fly‑ins and federal policy meetings.
• Coordinate joint policy summits and meetings with partner organizations, including Community Health Network of Washington (CHNW) and national associations.
• Support weekly project tracking and maintenance of project management tools for the Policy Director and Policy Team.
• Update and standardize files, trackers, templates, and shared resources to improve usability and consistency across the department and Executive Leadership.
• Assist with maintaining timelines, deliverables, follow‑up tasks, and internal communication around policy initiatives.
• Enter and update policy‑related data in Salesforce, including meeting details, contact information, touchpoints, and engagement records.
• Support quality control of data to ensure accuracy for reporting and policy engagement tracking.
• Act as a brand steward, ensuring alignment with organizational values, equity, and mission.

Position Requirements

• Strong organizational skills with the ability to manage multiple concurrent priorities.
• High level of attention to detail, accuracy, and follow‑through.
• Ability to understand and incorporate context into requests for meetings, correspondence, etc.
• Ability to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Familiarity with the state and federal legislative processes, including budget and policy development.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
• Ability to learn and work within Salesforce or similar CRM systems.
• Strong customer service orientation and professionalism when working with internal and external partners.

Required Education And Experience

• High School diploma or equivalent.
• Two years of experience in administrative coordination, project support, office management, public administration support, or similar roles.
• Experience coordinating scheduling, travel, or events.

Preferred Education And Experience

• Bachelor’s degree in Public Administration, Political Science, Business, Communications, or a related field.
• Experience in government, nonprofit, public health, or legislative/policy settings.
• Experience using Salesforce or other CRM platforms.
• Experience supporting executive‑level staff.

Additional Requirements

• Must possess reliable and dependable transportation.
• Some travel required up to 10%.

Work Environment

• Working indoors in an office setting.
• The Association supports hybrid models of work, both in person and remote.
• The hybrid model requires at least 2 days in the office.

Position Information

FLSA: Part‑Time Non‑Exempt
Salary Range: $25.14 to $30.80 DOEE.
Location: Hybrid Olympia, WA

Benefits

• Eleven (11) paid holidays and three (3) Floating Holidays.
• 1.75 Paid Time Off (PTO) days accrued monthly (21 days annually) for the first year of employment (increasing one day per year of employment).
• Family & Bereavement Leave.
• Employee Assistance Program.
• Washington Paid Family & Medical Leave tax premiums.
• Washington Worker's Compensation Fund tax premiums.

The Association is committed to nondiscrimination across our organization and in all of our business operations. Employment is determined based upon personal capabilities and qualifications without discrimination on the basis of race, creed, color, religion, sex, gender identification and expression, marital status, military status or status as an honorably discharge/veteran, pregnancy (including a woman's potential to get pregnant, pregnancy‑related conditions, and childbearing), sexual orientation, age (40 and over), national origin, ancestry, citizenship or immigration status, physical, mental, or sensory disability (including the use of a trained dog guide or service animal), HIV/AIDS or hepatitis C status, genetic information, status as an actual or perceived victim of domestic violence, sexual assault, or stalking, or any other protected class as established by law.

The Washington Association for Community Health is an E‑Verify Employer.

The Washington Association for Community Health is an equal opportunity employer.