Hybrid Executive Support & Operations Coordinator

Washington State Department of Ecology Washington Conservation Corps

Vancouver (WA)

Hybrid

USD 43,000 - 52,000

Full time

8 days ago

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Job summary

The Council for the Homeless seeks an Executive Support and Organizational Coordinator to provide administrative and operational support to designated senior leaders in Vancouver, WA. The role focuses on calendar management, email oversight, meeting coordination and documentation, while assisting with special projects and records management.

Work is onsite initially with a transition to a hybrid arrangement after 30 days, based on business needs.

Qualifications

Two years of administrative support, office coordination, customer service, or related experience.
Proficiency with Microsoft Office Suite and collaboration tools.
Ability to manage calendars, email and filing systems with discretion.
Strong organizational skills and attention to detail.
Ability to work independently and within a team environment.
Experience with confidential information handling and travel arrangements.

Responsibilities

Manage calendars for assigned senior leaders, including scheduling meetings and coordinating logistics.
Assist with managing executive email inboxes, prioritizing messages and follow-up.
Coordinate meetings, prepare materials, track action items and follow through.
Draft, edit and format correspondence, reports and presentations.
Support travel arrangements and office logistics as needed.