Executive Operations Coordinator - Hybrid NYC | Travel & Events

Everpass-Media; New York (NY); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

Healthcare package (medical, dental,

Professional development

Mentoring opportunities

Employee recognition program

Paid parental leave

Mental health and recharge days

401k match

Job summary

EverPass Media is seeking an Operations Coordinator to provide administrative and operational support to members of our executive leadership team, helping keep day-to-day business activities organized and moving forward. This hybrid role is based in New York City, with an expectation of working in the office three days per week.

The role is ideal for an early-career professional who is organized, resourceful, and comfortable in a fast-moving environment, managing executive scheduling, travel,

Qualifications

• 1–3 years of experience in executive support or related roles.
• Bachelor's degree preferred.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication with a professional approach.

Responsibilities

• Provide day-to-day administrative and operational support to EverPass executive team.
• Manage complex calendars, coordinate meetings, resolve scheduling conflicts.
• Coordinate domestic and international travel and related logistics.
• Prepare and submit expense reports; assist with invoices and admin tracking.
• Support meetings with agendas, materials, and logistics.
• Handle confidential information with discretion.

Skills

Executive support

Calendar management

Written and verbal communication

Microsoft Office

Discretion

Education

Bachelor's degree preferred

Job description

EverPass Media is seeking an Operations Coordinator to provide administrative and operational support to members of our executive leadership team, helping keep day-to-day business activities organized and moving forward. This hybrid role is based in New York City, with an expectation of working in the office three days per week.

The role is ideal for an early-career professional who is organized, resourceful, and comfortable in a fast-moving environment, managing executive scheduling, travel,