Hybrid Office Operations & Finance Coordinator

Scion Staffing, Inc.; Illinois; Hybrid; USD 63,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Hybrid schedule

Collaborative environment

Finance exposure

Job summary

Scion Staffing, Inc. is seeking an Office Operations / Finance Coordinator for a mission-driven professional association in the greater Chicago area.

This full-time, direct-hire role blends administrative duties with basic accounting support in a hybrid setup, with about three days per week onsite. You will manage routine finance tasks, office operations, onboarding support, and cross-department coordination, contributing to efficiency and confidentiality.

Qualifications

• Experience supporting office operations, administration, finance, accounting, or another detail-oriented coordination function.
• Strong numerical aptitude and comfort with data entry and financial information.
• Proactive, accountable work style with the ability to manage multiple priorities with limited supervision.
• Familiarity with Microsoft Office; experience with ERP/financial systems is helpful but not required.
• Strong communication and collaborative approach across departments.

Responsibilities

• Support routine finance activities, including invoice entry, bank deposits, refunds and reallocations, vendor documentation, and other transactional accounting needs.
• Coordinate day-to-day office operations, including supplies, inventory, mail, deliveries, shipments, vendors, building needs, and workplace readiness.
• Maintain accurate records and documentation while handling sensitive financial, employee, and organizational information.
• Coordinate internal meetings and office activities, including conference room prep, food and beverage arrangements, visitors, and event logistics.
• Assist with employee onboarding and offboarding by coordinating equipment, technology, access, and related documentation.
• Collaborate across departments to anticipate needs and improve office and administrative processes.

Skills

Attention to detail

Numerical aptitude

Data entry

Communication skills

Proactive

Cross-functional collaboration

Tools

MS Office

ERP/financial systems

Job description

Scion Staffing, Inc. is seeking an Office Operations / Finance Coordinator for a mission-driven professional association in the greater Chicago area.

This full-time, direct-hire role blends administrative duties with basic accounting support in a hybrid setup, with about three days per week onsite. You will manage routine finance tasks, office operations, onboarding support, and cross-department coordination, contributing to efficiency and confidentiality.