People Ops & Office Coordinator (Hybrid, Chicago)

Hopscotch-Primary-Care; Chicago (IL); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Paid holidays + PTO

Medical, dental, and vision insurance

Disability insurance

Life insurance policy

401k with company match

Health Savings Account contributions

And more!

Job summary

Hopscotch Primary Care in Chicago is seeking a highly organized People Operations Coordinator to support employees and the Chicago office. This full-time, hybrid role covers HR coordination from onboarding through offboarding, compliance tracking, and engagement initiatives while ensuring the office runs smoothly.

The ideal candidate has 2+ years in HR coordination or related roles, is detail-oriented, and excels at building processes.

Qualifications

• 2+ years of experience in HR coordination, People Operations, office operations, administrative coordination, or similar roles.
• Highly organized, detail-oriented, dependable with strong follow-through.
• Can manage a high volume of recurring tasks without losing track of details or deadlines.
• Proactive with ownership and problem-solving abilities.
• Strong written and verbal communication with a service-oriented approach.
• Comfortable handling confidential information with discretion and professionalism.
• Familiar with HRIS and common office software; quick learner of new systems.
• Enjoys creating order, structure, and consistency in a growing organization.
• Bringing a positive, team-oriented attitude and contributing to a welcoming workplace experience.
• Knowledge of Chicago’s restaurants, events, and local culture is a plus.

Responsibilities

• Manage and own end-to-end HR coordination tasks across the employee lifecycle, including onboarding, background checks, I-9 tracking, and orientation communications.
• Coordinate routine employee changes, offboarding, and maintain related systems and documentation.
• Maintain HR communications such as inbox and newsletters.
• Support employee experience, recognition, and culture initiatives.
• Keep HR resources current, including org charts and job descriptions.
• Identify opportunities to streamline People Operations processes.
• Own day-to-day Chicago office operations: maintain a welcoming, well-equipped workspace.
• Coordinate office logistics: supplies, mail, conference rooms, access, catering, vendors.
• Create and maintain an office playbook; ensure clear procedures and information.
• Support office culture and events and collaborate with other teams.

Skills

HR coordination

Office operations

Administrative coordination

Detail-oriented

Strong communication

Education

Bachelor’s degree

Tools

HRIS

Microsoft Office

Teams

SharePoint

Job description

Hopscotch Primary Care in Chicago is seeking a highly organized People Operations Coordinator to support employees and the Chicago office. This full-time, hybrid role covers HR coordination from onboarding through offboarding, compliance tracking, and engagement initiatives while ensuring the office runs smoothly.

The ideal candidate has 2+ years in HR coordination or related roles, is detail-oriented, and excels at building processes.