Office Operations/ Finance Coordinator

The Bronx; Schaumburg (IL); Hybrid; USD 63,000 - 67,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Hybrid schedule

Team-oriented environment

Professional development

Job summary

Scion Staffing has been engaged to conduct a search for an Office Operations / Finance Coordinator for our partner, a mission-driven professional association focused on advancing education and knowledge sharing. This full-time, direct-hire role is hybrid with about three days onsite in the greater Chicago, IL area.

The coordinator will handle routine finance activities, office operations, and administrative tasks, providing support across departments.

Qualifications

• Experience supporting office operations, administration, finance, or related coordination.
• Strong attention to detail, numerical aptitude, and data-entry skills with financial data.
• Proactive and accountable work style; able to manage multiple priorities with limited supervision.
• Comfort with Microsoft Office; familiarity with accounting/ERP systems is a plus.
• Strong communication and collaboration across departments.

Responsibilities

• Support routine finance activities, including invoicing, deposits, and allocations.
• Coordinate day-to-day office operations, supplies, mail, vendors, and facilities.
• Maintain accurate records while handling confidential financial and organizational data.
• Coordinate internal meetings, room setups, catering, guests, and event logistics.
• Assist onboarding/offboarding by coordinating equipment, access, and docs.
• Collaborate across teams to keep processes organized and efficient.

Skills

Office operations

Finance

Data entry

Numerical aptitude

Microsoft Office

ERP systems

Accounting software

Tools

Microsoft Excel

Accounting software

ERP systems

Job description

Scion Staffing has been engaged to conduct a search for an Office Operations / Finance Coordinator for our partner, an established mission-driven professional association dedicated to advancing education, knowledge sharing, and excellence within its field.

This is a full-time, direct-hire, hybrid position in the greater Chicago, IL area , with approximately three days per week onsite.

POSITION OVERVIEW

The Office Operations / Finance Coordinator will play an important role in keeping both day-to-day office operations and routine financial processes running smoothly. This position combines hands‑on administrative and workplace coordination with accounting support, making it an excellent opportunity for someone who enjoys variety, takes ownership of their work, and is comfortable working with numbers. The ideal candidate is highly organized, proactive, detail-oriented, and excited to contribute wherever support is needed within a collaborative team.

PERKS

• Competitive salary of $63,000–$67,000 annually , with potential flexibility based on experience


• Comprehensive benefits package supporting employee health and well-being


• Hybrid schedule with approximately three days per week onsite and flexibility around onsite days


• Collaborative, team-oriented environment where initiative and contributions are valued


• Opportunity to expand finance and accounting skills while gaining broad exposure to organizational operations

RESPONSIBILITIES

• Support routine finance activities, including invoice entry, bank deposits, refunds and reallocations, vendor documentation, and other transactional accounting needs.


• Coordinate day-to-day office operations, including supplies, inventory, mail, deliveries, shipments, vendors, building needs, and overall workplace readiness.


• Maintain accurate records and documentation while handling financial, employee, and organizational information with appropriate confidentiality.


• Coordinate internal meetings and office activities, including conference room preparation, food and beverage arrangements, visitors, and occasional event-related logistics.


• Support employee onboarding and offboarding by coordinating equipment, technology, building access, documentation, and other administrative needs with internal and external partners.


• Collaborate across departments, anticipate upcoming needs, and proactively identify opportunities to keep office and administrative processes organized and running efficiently.

QUALIFICATIONS

• Experience supporting office operations, administration, finance, accounting, or another detail-oriented coordination function.


• Strong attention to detail, numerical aptitude, and comfort performing accurate data entry and working with financial information.


• Proactive and accountable work style with the ability to anticipate needs, manage multiple priorities, and follow responsibilities through to completion with limited supervision.


• Comfort using Microsoft Office and learning new technology; experience with accounting, ERP, or financial systems is helpful but not required.


• Strong communication and interpersonal skills with a collaborative, flexible approach and willingness to contribute across different areas of the organization.

COMPENSATION AND BENEFITS

This direct-hire opportunity offers an annual salary of $63,000–$67,000 , with potential flexibility based on experience, along with a comprehensive benefits package. The position also offers a hybrid work arrangement, professional development through exposure to both finance and organizational operations, and the opportunity to join a collaborative and mission-driven team. Additional details regarding the complete benefits package will be shared during the interview process.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.