Operations Coordinator - Hybrid Finance Ops

Mesirow Financial Holdings, Inc.; Chicago, Northern (IL, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Mesirow Fiduciary Solutions is seeking an Operations Coordinator to support a variety of administrative and operational functions onsite in Chicago, with a hybrid schedule.

You will verify receipt of client agreements, manage billing arrangements, and maintain accurate records, while coordinating with the accounting team and supervisor to ensure timely, precise processing and client Satisfaction.

Qualifications

• At least two years of administrative, operational, or clerical experience.
• Strong attention to detail and organizational skills.
• Superior communication and time management abilities.
• Ability to handle large volumes of files accurately and timely.
• Proficiency with Microsoft Office, including Excel, and Adobe is required.
• Willingness to take on additional operational responsibilities as needed.

Responsibilities

• Verify receipt of client agreements and track statuses.
• Review agreements for completeness and accuracy based on team criteria.
• Maintain accessible and well-organized files and documents.
• Calculate complex billing arrangements and prepare, distribute, and track invoices.
• Support data entry, document collection, and record maintenance; report progress to supervisor.

Skills

Attention to detail

Communication skills

Organizational skills

Time management

Clerical experience

Tools

Microsoft Excel

Adobe

Job description

Mesirow Fiduciary Solutions is seeking an Operations Coordinator to support a variety of administrative and operational functions onsite in Chicago, with a hybrid schedule.

You will verify receipt of client agreements, manage billing arrangements, and maintain accurate records, while coordinating with the accounting team and supervisor to ensure timely, precise processing and client Satisfaction.