Hybrid Office Operations Coordinator

FairCom Corporation; Sandy (UT); Hybrid; USD 52,000 - 76,000; Full time

Benefits offered by this job

Hybrid work schedule

Generous time off

401(k) matching

Medical, dental, vision insurance

Company-wide events

Stock snacks and beverages

Job summary

FairCom Corporation seeks an Office Administrator to keep the front desk and office operations running smoothly. You will support the Director of Operations, manage guest interactions, coordinate events, handle shipments, and ensure supplies and facilities are well organized across common areas.

The role requires 1+ years supporting senior leaders, strong organizational skills, and proficiency with MS Office and Google Suite.

Qualifications

• 1+ years of experience supporting Senior Leaders in an office setting.
• 1-3 years of professional phone and face-to-face interaction with the public.
• Highly organized and meticulous attention to detail.
• Ability to maintain confidentiality and apply sound judgment.
• Ability to anticipate needs and adapt to changing priorities.
• Proficiency in both Microsoft Office & Google Suite.

Responsibilities

• Assist in office management, supporting the Director of Operations to ensure offices run smoothly and employees have reliable support.
• Greet external guests, field calls, and coordinate with vendors and contractors as needed.
• Maintain supply levels and organize replacements for future purchases.
• Support company events, meals, and gatherings.
• Manage company vehicles, maintenance, and key management.
• Support shipment and receiving of packages and mail; handle certified mail as needed.
• Keep a professional office appearance and assist with light maintenance.
• Coordinate with IT on equipment and manage local inventory.
• Support green initiatives, including laundry and towel services.
• Organize documents and facilitate travel arrangements for employees.
• Provide admin support for team members and ad hoc projects.
• Assist with expense reporting and budget tracking.
• Demonstrate proficiency with project management and communication tools.
• Partner with HR to coordinate interviews, onboarding, and offboarding tasks.
• Handle ad hoc projects as assigned by leadership.
• Other duties as assigned.

Skills

Office management

Phone & in-person interaction

Highly organized

Confidentiality

MS Office & Google Suite

Budgeting intuition

Education

Bachelor's degree in business

Tools

CRM systems

Excel

Accounting systems

Job description

FairCom Corporation seeks an Office Administrator to keep the front desk and office operations running smoothly. You will support the Director of Operations, manage guest interactions, coordinate events, handle shipments, and ensure supplies and facilities are well organized across common areas.

The role requires 1+ years supporting senior leaders, strong organizational skills, and proficiency with MS Office and Google Suite.