Office Manager & Personal Assistant to CEO

InfoTrack; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Benefits offered by this job

401(k) Match

Medical, Dental, & Vision Insurance

Disability Insurance (Short/Long-Term)

20 Days of PTO

11 Paid Holidays

Be Me Time off for mental health

Matching Gift Program

Job summary

InfoTrack is seeking an Office Manager / Personal Assistant to the CEO in New York City. This role ensures smooth daily office operations while providing high-level executive support in a fast-growing technology environment.

The position is hybrid, requiring in-office work at least three days per week. You’ll manage calendars, travel, meetings, vendors, onboarding, and confidential communications while partnering with cross-functional teams.

Qualifications

• 3+ years of experience supporting C-suite executives.
• Experience in a high-growth technology company preferred.
• Experience as an Office Manager, Executive Assistant, and/or Personal Assistant.

Responsibilities

• Manage daily office operations and vendor relationships.
• Oversee office supplies, facilities, security, maintenance, and the workplace experience.
• Coordinate onboarding logistics and office events.
• Manage the CEO’s complex calendar and meeting schedule.
• Coordinate domestic and international travel arrangements and itineraries.
• Screen correspondence and prioritize communications.
• Prepare agendas, presentations, and meeting materials.
• Take meeting minutes and track follow-up actions.
• Process expenses, invoices, and approvals.
• Support Board of Directors and executive leadership meetings.

Skills

Executive support

Calendar management

Travel coordination

Education

Bachelor’s degree

Job description

About InfoTrack

InfoTrack is a platform that seamlessly connects law firms to the courts and to the services that they need to litigate successfully. We're global leaders in legal technology with unparalleled expertise in forging integrations that can drastically improve the efficiency of law firms and the legal system.

As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're smart, dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, join us.

About the role

The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office while providing high-level executive support to the CEO. This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.

This is a hybrid position based out of our New York City office and requires working in the office a minimum of three days per week.

Responsibilities

• Manage daily office operations and vendor relationships.


• Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.


• Coordinate onboarding logistics and office events.


• Manage the CEO’s complex calendar and meeting schedule.


• Coordinate domestic and international travel arrangements and itineraries.


• Screen correspondence and prioritize communications.


• Prepare agendas, presentations, and meeting materials.


• Take meeting minutes and track follow-up actions and deliverables.


• Process expenses, invoices, and approvals.
  
• Support Board of Directors and executive leadership meetings.


• Handle confidential and sensitive information with discretion.


• Partner across departments to support strategic initiatives and special projects.


• Maintain organized filing systems and executive records.


• Coordinate visitors, meetings, and executive hospitality.


• Perform other duties as assigned.

• Bachelor’s degree preferred, or equivalent combination of education and experience.


• 3+ years of experience supporting C-suite executives.


• Previous experience as an Office Manager, Executive Assistant, and/or Personal Assistant.


• Experience working in a high-growth technology company preferred.

Compensation

The anticipated annual base salary range for this position is $85,000–$115,000. We consider a number of factors when determining compensation, including a candidate’s skills, education, relevant experience, and qualifications, along with internal compensation consistency and alignment with InfoTrack’s compensation philosophy.

What Sets InfoTrack apart
At InfoTrack, we’re committed to a workplace where everyone feels comfortable doing their best work and having fun! We also believe in a work/life balance that fulfills you while you’re here and supports you when you’re not. We built our benefits package to prove that we’re committed to you having everything you need.

Our benefits guide, located here, illustrates what we offer full-time employees and a sneak preview is below

• 401(k) Match


• Medical, Dental, & Vision Insurance


• Employer-funded Short/Long-Term Disability, Life, and Accidental Death & Dismemberment (AD&D) Insurance


• 20 Days of Paid Time Off (PTO)


• 11 Paid Holidays


• “Be Me Time” off for mental health, re-charging, volunteering


• Matching Gift Program

Our Commitment

We believe that the key to our success is you. Your unique background, life experience, knowledge, self-expression, and talent make you uniquely you. Who you are, what you have experienced, and how you think inspires us to be innovative and bold.

InfoTrack is an equal opportunity employer. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, ancestry, sex, gender identity and expression, national origin, citizenship, marital status, age, languages spoken, veteran status, color, religion, disability, sexual orientation, beliefs, and any other status protected by applicable law.