Hybrid Office Manager — Exec Support & Operations

Nasdaq Corporate Solutions; United States; Hybrid; USD 66,000 - 112,000; Full time

Benefits offered by this job

Hybrid work schedule

401(k) match

ESPP 15% discount

Student loan repayment

Life and disability plans

Paid time off

Parental leave

Job summary

Nasdaq in Chicago is seeking an Office Manager to keep the office running smoothly, support executives, and maintain a welcoming environment for employees and visitors alike.

You will coordinate calendars, travel, supplies, facilities, and vendor relations, supervise a small team of admins, and handle confidential information with discretion in a fast-paced, professional setting. This hybrid role requires strong organization and proactive collaboration to ensure seamless operations.

Qualifications

• Bachelor's degree or equivalent practical experience in business administration, communications, or related field.
• 1+ years of experience in administrative, office management, or executive support roles.
• Strong organizational and time-management skills with ability to multitask.
• Clear communicator with professional interpersonal skills and ability to work across levels.
• Proficiency with business software including Microsoft Office Suite and scheduling/expense systems.

Responsibilities

• Provide direct administrative support to multiple executives, managing calendars, meetings, travel, and communications.
• Oversee day-to-day office operations: supplies, facilities, and vendor liaison.
• Greet and assist guests, clients, and employees, ensuring a professional welcoming experience.
• Guide and support a team of administrative professionals for consistent, high-quality delivery.
• Maintain records and confidential information with a high degree of discretion.

Skills

Organizational skills

Time management

Interpersonal skills

Cross-level communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Scheduling platforms

Expense systems

Job description

Nasdaq in Chicago is seeking an Office Manager to keep the office running smoothly, support executives, and maintain a welcoming environment for employees and visitors alike.

You will coordinate calendars, travel, supplies, facilities, and vendor relations, supervise a small team of admins, and handle confidential information with discretion in a fast-paced, professional setting. This hybrid role requires strong organization and proactive collaboration to ensure seamless operations.