Office Manager

Nasdaq Corporate Solutions; United States; Hybrid; USD 66,000 - 112,000; Full time

Benefits offered by this job

Hybrid work schedule

401(k) match

ESPP 15% discount

Student loan repayment

Life and disability plans

Paid time off

Parental leave

Job summary

Nasdaq in Chicago is seeking an Office Manager to keep the office running smoothly, support executives, and maintain a welcoming environment for employees and visitors alike.

You will coordinate calendars, travel, supplies, facilities, and vendor relations, supervise a small team of admins, and handle confidential information with discretion in a fast-paced, professional setting. This hybrid role requires strong organization and proactive collaboration to ensure seamless operations.

Qualifications

• Bachelor's degree or equivalent practical experience in business administration, communications, or related field.
• 1+ years of experience in administrative, office management, or executive support roles.
• Strong organizational and time-management skills with ability to multitask.
• Clear communicator with professional interpersonal skills and ability to work across levels.
• Proficiency with business software including Microsoft Office Suite and scheduling/expense systems.

Responsibilities

• Provide direct administrative support to multiple executives, managing calendars, meetings, travel, and communications.
• Oversee day-to-day office operations: supplies, facilities, and vendor liaison.
• Greet and assist guests, clients, and employees, ensuring a professional welcoming experience.
• Guide and support a team of administrative professionals for consistent, high-quality delivery.
• Maintain records and confidential information with a high degree of discretion.

Skills

Organizational skills

Time management

Interpersonal skills

Cross-level communication

Microsoft Office

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Scheduling platforms

Expense systems

Job description

As an Office Manager, you'll play a critical role in keeping Nasdaq's Chicago office running smoothly - supporting executives, coordinating office operations, and creating a welcoming, well-organized environment for employees and visitors alike.

You'll thrive in this position if you're highly organized, proactive, and a natural collaborator who takes pride in delivering seamless support in a fast-paced, professional environment.

Key Responsibilities

• Provide direct administrative support to multiple executives, managing calendars, scheduling meetings, coordinating travel, and preparing communications and presentations.
• Oversee day-to-day office operations, including managing supplies inventory, liaising with facilities and vendors, and ensuring a well-functioning workplace.
• Greet and assist guests, clients, and employees - in person and by phone - ensuring a professional and welcoming experience.
• Guide and support a team of administrative professionals to ensure consistent, efficient, and high-quality delivery across the function.
• Maintain accurate records and confidential information, including filing systems, meeting notes, and executive correspondence, with a high degree of discretion.

Required Qualifications

• Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience.
• 1+ years of experience in an administrative, office management, or executive support role.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Clear communicator with professional interpersonal skills and the ability to work effectively across all levels of the organization.
• Proficiency in business software and systems, including tools such as Microsoft Office Suite, scheduling platforms, and expense or procurement systems.

Preferred Qualifications

• Experience supporting senior executives or managing a team of administrative professionals.
• Familiarity with facilities coordination or vendor management.
• Experience in a global, matrixed organization.

This position will be located in Chicago and offers the opportunity for a hybrid work environment at least 3 days a week in-office, subject to change, providing flexibility and accessibility for qualified candidates.

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

What We Offer

We're proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq's overall success.

The base pay range for this role is $66,000 - $112,000. In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth. Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

Nasdaq's programs and rewards are intended to allow our employees to:

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family : Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page .