Hybrid Nonprofit Accounts Payable Specialist

Human Services Research Institute; Cambridge (MA); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Life insurance

403(b) retirement plan

Flexible Spending Accounts

Education assistance

10 paid holidays

Remote work stipend

Job summary

Human Services Research Institute (HSRI) seeks a detail-oriented Accounts Specialist to support accounts payable and related finance functions in a hybrid Cambridge, MA setting. The role emphasizes accuracy, timely processing, and collaboration with HR and administration.

The ideal candidate has an associate degree in finance or related field and 4 years of accounts payable/payroll experience, with proficiency in QuickBooks, SAP, Xero, and MS Excel.

Qualifications

• Associate degree in finance, accounting, business administration, or related field required; Bachelor’s preferred.
• 4 years’ experience in accounts payable and payroll processing.
• Strong numerical and analytical skills.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Xero) and MS Excel.
• Knowledge of payroll processes, tax regulations, and financial compliance.
• Excellent organizational and time-management skills.

Responsibilities

• Assist with the review, coding, and approval for all account payables.
• Maintain account payable filing system, as well as contract payable files and worksheets.
• Develop, maintain, and execute accounts payable policies and procedures.
• Process invoices in a timely manner.
• Review invoices for adherence to budgetary limits.
• Maintain vendor information in accounting database.
• Research and resolve accounts payable issues.
• Assist with reconciling account payables to vendor statements and sub-ledger.
• Monitor vendor accounts to ensure payments are timely and up to date; respond to vendor invoices and maintain vendor relationships.
• Prepare and process check runs and ACH payments.
• Verify and enter details of transactions such as invoices, requisitions, and other disbursements.
• Process employee reimbursements for travel and other expenses via EFT.
• Match checks to invoices for distributing, mailing, and filing invoices.
• Prepare bank deposits and input logs.
• Assist reconciling contributions with the business development department.

Skills

Accounts payable

Payroll processing

Attention to detail

Communication

Education

Associate degree in finance or related field

Bachelor's preferred

Tools

QuickBooks

SAP

Xero

MS Excel

Job description

Human Services Research Institute (HSRI) seeks a detail-oriented Accounts Specialist to support accounts payable and related finance functions in a hybrid Cambridge, MA setting. The role emphasizes accuracy, timely processing, and collaboration with HR and administration.

The ideal candidate has an associate degree in finance or related field and 4 years of accounts payable/payroll experience, with proficiency in QuickBooks, SAP, Xero, and MS Excel.