Accounts Specialist (hybrid)

Human Services Research Institute; Cambridge (MA); Hybrid; USD 47,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

Life insurance

403(b) retirement plan

Flexible Spending Accounts

Education assistance

10 paid holidays

Remote work stipend

Job summary

Human Services Research Institute (HSRI) seeks a detail-oriented Accounts Specialist to support accounts payable and related finance functions in a hybrid Cambridge, MA setting. The role emphasizes accuracy, timely processing, and collaboration with HR and administration.

The ideal candidate has an associate degree in finance or related field and 4 years of accounts payable/payroll experience, with proficiency in QuickBooks, SAP, Xero, and MS Excel.

Qualifications

• Associate degree in finance, accounting, business administration, or related field required; Bachelor’s preferred.
• 4 years’ experience in accounts payable and payroll processing.
• Strong numerical and analytical skills.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Xero) and MS Excel.
• Knowledge of payroll processes, tax regulations, and financial compliance.
• Excellent organizational and time-management skills.

Responsibilities

• Assist with the review, coding, and approval for all account payables.
• Maintain account payable filing system, as well as contract payable files and worksheets.
• Develop, maintain, and execute accounts payable policies and procedures.
• Process invoices in a timely manner.
• Review invoices for adherence to budgetary limits.
• Maintain vendor information in accounting database.
• Research and resolve accounts payable issues.
• Assist with reconciling account payables to vendor statements and sub-ledger.
• Monitor vendor accounts to ensure payments are timely and up to date; respond to vendor invoices and maintain vendor relationships.
• Prepare and process check runs and ACH payments.
• Verify and enter details of transactions such as invoices, requisitions, and other disbursements.
• Process employee reimbursements for travel and other expenses via EFT.
• Match checks to invoices for distributing, mailing, and filing invoices.
• Prepare bank deposits and input logs.
• Assist reconciling contributions with the business development department.

Skills

Accounts payable

Payroll processing

Attention to detail

Communication

Education

Associate degree in finance or related field

Bachelor's preferred

Tools

QuickBooks

SAP

Xero

MS Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Specialist (hybrid)

Full Time Human Services Research Institute, Cambridge, MA, US

7 days ago Requisition ID: 1071

Human Services Research Institute (HSRI) is seeking a detail-oriented and motivated Accounts Specialist to join our team! The Accounts Specialist will assist with a variety of administrative and accounting functions. This position will primarily be responsible for accounts payable functions including the processing of invoices, distribution of checks, managing employee reimbursement requests, and verifying account coding. If you thrive in a fast-paced environment and are passionate about accuracy and teamwork, we’d love to hear from you!

Who We Are

HSRI is a nonprofit organization that conducts research and evaluation to improve health and human service systems. We work at the local, state, and federal levels. We help develop measures, data collection instruments and protocols, advanced analytics, and data visualization strategies. Our goal is to help public agencies understand and demonstrate the real-world impact of the services they provide, helping them transform their policies and practices to improve their outcomes.

Our teams have an unwavering commitment to envisioning equitable policies and solutions that create a stronger society for us all. HSRI is an equal opportunity employer and is committed to building a diverse team, bringing as many possible perspectives as possible to bear on services that can profoundly affect people’s health and well-being by addressing social determinants of health. We are committed to building an inclusive environment where people of all backgrounds can come to do their best work.

We’re looking for an individual who thrives in a fast-paced environment, enjoys working collaboratively as part of a team, and values respectful communication while embracing diverse perspectives.

The Accounts Specialist will work under the supervision of the Director of Finance. The ideal candidate will be self-motivated, detail-oriented, able to work under limited supervision with the ability to problem-solve. Strong organizational skills, a commitment to accuracy, and a passion for continuous learning and improvement are key qualities for success in this role.

Responsibilities

• Assist with the review, coding, and approval for all account payables
• Maintain account payable filing system, as well as contract payable files and worksheets
• Develop, maintain, and execute accounts payable policies and procedures
• Process invoices in a timely manner
• Responsible for reviewing invoices for adherence to budgetary limits
• Maintain vendor information in accounting database
• Research and resolve accounts payable issues
• Assist with reconciling account payables to vendor statements and sub-ledger
• Monitor vendor accounts to ensure payments are timely and up to date; respond to vendor invoices and maintain vendor relationships
• Prepare and process check runs and ACH payments
• Verify and enter details of transactions such as invoices, requisitions, and other disbursements
• Process employee reimbursements for travel and other expenses via electronic fund transfer (EFT)
• Match checks to invoices for distributing, mailing, and filing invoices
• Prepare bank deposits and input logs
• Assist reconciling contributions with the business development department

Minimum Qualifications

• Associate degree in finance, accounting, business administration, or a related field required. Bachelors preferred.
• 4 years’ experience in accounts payable and payroll processing
• Strong numerical and analytical skills
• Proficiency in accounting software (e.g., QuickBooks, SAP, Xero) and MS Excel
• Knowledge of payroll processes, tax regulations, and financial compliance
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Ability to maintain confidentiality in handling financial and employee records
• Good communication and teamwork skills, especially in working with HR and administration
• Attention to detail and strong commitment to high-quality work
• Ability to work independently and meet deadlines
• Foundational computer skills, including Microsoft Office Suite and the Internet. Ability to navigate at a basic level within web-based applications.
• Use of Outlook email and calendaring
• Intermediate to advanced skills with Microsoft Word, Excel, and PowerPoint
• Use of online teleconferencing software (e.g., Zoom, Teams)
• Provide financial analysis as required to support other staff members
• Prepare audit work papers as needed
• Assist with maintaining all files, both electronic and hard copy format
• May reconcile printing and postage expenses
• May update project codes in time-tracking system
• Additional job duties, as assigned

Desired Qualifications

• Bachelor’s degree preferred or equivalent with 3-5 years of related experience
• Have a combination of training, education, and experience that is equivalent to the employment standard listed above and that provides the required knowledge and abilities
• Experience with financial accounting software, preferred
• Intermediate Excel skills with proficiency in other Microsoft Office suite of products
• Basic knowledge of accounting principles
• Ability to organize and prioritize in order to meet strict deadlines
• Ability to problem solve and troubleshoot quickly
• Proven problem-solving abilities
• Effective communication skills with an emphasis on customer service and the ability to collaborate with management and staff
• Demonstrate professionalism at all times through phone and in-person interactions, and through written correspondence including email
• A commitment to maintain strict confidentiality

Hours

Full-time - 40 hours

This position allows flexibility in core hours.

Location

This is a hybrid position; candidate must work in the Cambridge, MA, office at least 2 times per week , which is accessible by public transportation.

HSRI does not permit remote work arrangements based in the U.S. Virgin Islands, Puerto Rico, and outside the United States. Must have unrestricted authorization to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

Additional Information

HSRI offers a comprehensive benefits package which includes:

• Health
• Short- and Long-Term Disability
• Life Insurance
• 403(b) Retirement Plan
• Flexible Spending Accounts
• Education Assistance Program
• 10 Paid Holidays
• Remote Work Stipends (e.g., home office improvements, mobile/internet services)

Salary Range

$47,200 - $65,000
Pay is commensurate with skills and experience.

HSRI is committed to pay equity in providing employees with equal pay for equal work and carefully considers a wide range of compensation factors, including, but not limited to, prior experience, education, certification(s), license(s), skills, expertise, location, internal equity, and other factors that are job-related and consistent with the organization’s needs. Depending on eligibility, your offer may include 403(b) participation, paid time off, and medical, dental, group disability, and life insurance coverage. Our offer of employment takes into consideration total compensation, including benefits.