Accounts Payable Specialist — Hybrid, Nonprofit Impact

Project-Home; Philadelphia (Philadelphia County); Hybrid; USD 52,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Paid time off

Parental leave

Flexible Spending Accounts

Professional development

Job summary

Project HOME is seeking an Accounts Payable Specialist to join our Finance team in Philadelphia. This role handles invoice processing, vendor payments, and recordkeeping to support end-to-end AP operations.

The position is hybrid (up to 3 remote days weekly after 90 days) with compensation of $52,000-$53,846 per year. You’ll collaborate with internal teams and vendors, ensure timely payments, and help improve accounting processes.

Qualifications

• High school diploma or GED or two years of equivalent experience.
• At least one year of experience in an office or customer service environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service skills and the ability to work effectively with internal teams and external vendors.

Responsibilities

• Manage the accounts payable cycle, including invoice entry, auditing, payment processing, and electronic recordkeeping.
• Receive, sort, scan, and distribute invoices for Project HOME, Real Estate and Asset Management (REAM), and managed entities.
• Monitor the accounts payable email inbox and respond within 32 hours of receipt.
• Verify that invoices have appropriate approvals and supporting documentation before processing.
• Process payments through checks, ACH, and third-party payment platforms while following established approval procedures.
• Review outstanding invoices and purchase orders weekly, following up on approvals pending for five or more business days.
• Maintain accurate vendor records, including contact information, W-9 forms, 1099 information, and electronic payment details.
• Respond to vendor inquiries and resolve invoice discrepancies and payment issues.
• Partner with internal departments to ensure timely and accurate vendor payments.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Time management

Customer service

Education

High school diploma or GED

Tools

Blackbaud Financial Edge

Yardi

Excel

Microsoft Office

Job description

Project HOME is seeking an Accounts Payable Specialist to join our Finance team in Philadelphia. This role handles invoice processing, vendor payments, and recordkeeping to support end-to-end AP operations.

The position is hybrid (up to 3 remote days weekly after 90 days) with compensation of $52,000-$53,846 per year. You’ll collaborate with internal teams and vendors, ensure timely payments, and help improve accounting processes.