Hybrid Marketing Proposal Coordinator

KPFF Consulting Engineers; Irvine (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation

401(k) contribution

Family Leave

Health insurance options

Cell phone stipend

Hybrid scheduling

Bonuses

Job summary

KPFF Consulting Engineers in Irvine, CA is seeking a Marketing Proposal Coordinator to join the marketing team. You will support proposals, coordinate deadlines, and develop client-facing materials with Principals, engineers, and internal teams.

The role requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment. Hybrid work options and competitive benefits accompany this position.

Qualifications

• 3+ years of marketing experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with grammar and clarity
• Ability to manage multiple deadlines daily in a fast-paced environment
• Availability to work standard business hours (Mon–Fri)

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Produce polished, client-ready deliverables under deadline.
• Communicate with clients and Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team, leadership, engineers, and project managers.

Skills

Marketing

Proposal coordination

Attention to detail

Education

Associate’s degree in Marketing/Communications

Bachelor’s degree preferred

Tools

InDesign

Microsoft Office

Teams

SharePoint

Unanet

Job description

KPFF Consulting Engineers in Irvine, CA is seeking a Marketing Proposal Coordinator to join the marketing team. You will support proposals, coordinate deadlines, and develop client-facing materials with Principals, engineers, and internal teams.

The role requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment. Hybrid work options and competitive benefits accompany this position.