Marketing Proposal Coordinator

KPFF Inc.; Irvine (CA); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

401k matching

Family leave

Cell phone stipend

Job summary

KPFF Consulting Engineers in Irvine, CA seeks a Marketing Proposal Coordinator to join the marketing team. You will support proposals, SOQs, and qualification packages, coordinating deadlines and deliverables with Principals, clients, engineers, and internal teams.

You will draft narratives, organize content, format documents with templates, maintain staff resumes and project sheets, and ensure quality across all materials.

Qualifications

• 3+ years of marketing experience (AEC or professional services preferred).
• Associate degree in Marketing, Communications, or related field.
• Strong InDesign and Windows/MS Office skills.
• Excellent written and verbal communication; able to manage multiple deadlines.

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high-quality work.

Skills

Marketing experience

Proposal coordination

Attention to detail

Communication skills

Adobe InDesign

Microsoft Office

Teams/SharePoint

Education

Associate degree

Tools

Unanet

Adobe Creative Cloud

Job description

• Sub-Discipline: Marketing/Communications
• Discipline : Business Operations
• Compensation: USD 33.00 - USD 40.00 - hourly

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, wehave dedicated ourselves to innovative, sustainable engineering that shapes the built environment andtackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being,supporting each member’s professional journey with flexibility, generous benefits, and acollaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows eachoffice the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Our marketing team plays a direct role in supporting project pursuits and helping the firm communicate its experience and capabilities to clients. We work closely with leadership and technical staff to produce high-quality materials that support business development efforts.

Job Description

KPFF is seeking a Marketing Proposal Coordinator to join our marketing team. This role supports proposal and pursuit efforts and contributes to the development of marketing materials across the firm.

The Marketing Proposal Coordinator works closely with Principals, clients, engineers, and internal teams to prepare proposals, coordinate deadlines, and produce client-facing deliverables. This position requires strong organization, attention to detail, and the ability to manage multiple assignments in a fast-paced, deadline-driven environment.

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Flexible scheduling – core hours of collaboration are 9:30-3:30 pm
• Professional certification bonus and testing fee reimbursement opportunities
• Monthly Cell Phone Stipend
• Monthly Way We Work stipend for remote work and transit expenses
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $33.00 - $40.00 per hour, depending on experience.

Responsibilities

• Support the preparation of proposals, SOQs, and qualification packages.
• Coordinate deadlines, submission requirements, and deliverables.
• Collaborate with technical staff to gather and organize content.
• Draft and edit proposal narratives, project descriptions, and team resumes.
• Format and assemble documents using KPFF and client templates.
• Communicate with clients and KPFF Principals to coordinate submission requirements and schedules.
• Maintain and update staff resumes and project sheets in Unanet.
• Ensure consistency, accuracy, and quality across all materials.
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams.
• Support team efforts to meet deadlines and deliver high-quality work.

Qualifications

MinimumRequirements

• 3+ years of marketing experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strongproficiencyin Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• Generalproficiencyworking in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Ability to manage multiple deadlines daily in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Work Style and Expectations

This role requiresa high levelof professionalism, reliability, and accountability.

• Takes ownership of their work and consistently follows through on commitments.
• Communicates clearly, directly, and proactively.
• Is able tomanage responsibilities independently afteran initialtraining period.
• Is comfortable working with busy leadership and coordinating across multiplepriorities.
• Maintains a calm, thoughtful approach under pressure and tight deadlines.
• Demonstrates strong attention to detail and organization in all work.
• Humble and collaborative working style.

Additional Information

Application Process

Please submit:

• A resume identifying all previous employment with explanations of any gaps in employment,
• Your most current transcripts for all college level coursework,
• A cover letter addressing the following two prompts at a minimum:
  • What does your work ethic look like? – Give examples of your work ethic in action.
  • Describe a time when you were part of a team you felt worked well and why you felt it was successful.

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.

Our Employees

Our employees are valued and empowered, collaborative and team oriented, innovative in their approachand passionate about their work. They are reliable, trustworthy and open with a high level of integrity.They value diversity, are inclusive and are committed to critically thinking through problems and findingsolutions.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.