Hybrid Litigation Secretary — Leading Firm, Great Benefits

Jobot; Oakland (CA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Bonus potential

Medical/dental/vision coverage

Platinum retirement plan

Hybrid work schedule

Supportive team environment

Growth opportunities

Strong reputation

PTO & holidays

Job summary

Jobot is seeking an experienced Litigation Secretary in Oakland, CA for a permanent, hybrid role. You will provide comprehensive support to attorneys, prepare and file pleadings, manage calendars, and coordinate with courts and clients.

The ideal candidate has strong litigation document skills, familiarity with TOCs/TOAs and appellate filings, and can thrive in a fast-paced environment. This role offers competitive pay and Platinum-level benefits.

Qualifications

• Significant experience as a Litigation Secretary or in a similar litigation support role.
• Experience with state and federal court filings and electronic filing systems.
• Plaintiff-side law firm experience strongly preferred.
• Proficiency in preparing and formatting litigation documents, including pleadings, motions, and briefs.
• Appellate filing experience is a strong plus.

Responsibilities

• Provide comprehensive administrative support to attorneys throughout all phases of litigation.
• Prepare, format, proofread, and finalize pleadings, motions, briefs, and other legal documents.
• E-file documents with state and federal courts while ensuring compliance with applicable court rules and deadlines.
• Maintain litigation calendars, track filing deadlines, and coordinate court appearances and hearings.
• Organize and maintain case files, legal correspondence, and supporting documentation.
• Assist with appellate filings and prepare Tables of Contents and Tables of Authorities as needed.
• Coordinate communications with courts, opposing counsel, clients, and other legal professionals.

Skills

Litigation support

Court filings

Appellate filings

Document preparation

Organization

Written communication

Tools

Microsoft Word

Legal office software

Job description

Jobot is seeking an experienced Litigation Secretary in Oakland, CA for a permanent, hybrid role. You will provide comprehensive support to attorneys, prepare and file pleadings, manage calendars, and coordinate with courts and clients.

The ideal candidate has strong litigation document skills, familiarity with TOCs/TOAs and appellate filings, and can thrive in a fast-paced environment. This role offers competitive pay and Platinum-level benefits.