Senior Litigation Secretary – Hybrid, Long Beach (10+ yrs)

Behar | Gibbs | Savage | Paulson; Long Beach (CA); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k) with matching

Health insurance

Dental insurance

Vision insurance

Job summary

BEHAR | GIBBS | SAVAGE | PAULSON LLP, a trial-focused law firm in Long Beach, seeks a reliable Legal Secretary to support attorneys and a busy litigation team with meticulous document management, calendar control, and deadlines.

This full-time, onsite-hybrid role requires 10+ years civil litigation experience, strong organizational skills, and proficiency in Microsoft Office; ProLaw experience is a plus, and confidentiality is essential.

Qualifications

• 10+ years of experience as a legal secretary or in a similar litigation support role
• Familiarity with California court procedures, filing systems, and deadlines
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel); experience with ProLaw or similar legal case management software a plus
• Strong organizational skills with the ability to manage multiple priorities and maintain attention to detail
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion

Responsibilities

• Maintain attorney calendars, including court appearances, hearings, depositions, reminders, deadlines, and trial schedules
• Set up court call/remote appearance links and maintain trial calendars
• Perform trial countdowns (manual in Excel and ProLaw docketing)
• Track deadlines for discovery, motions, and court appearances
• Court filings, document preparation, and e-filing with state and federal courts
• Prepare, draft, and finalize pleadings, discovery documents, notices, subpoenas, TOCs, and TOAs
• Coordinate service for subpoenas and notices
• Assist with trial preparation, including exhibits, witness lists, and trial binders
• Schedule depositions, court reporters, interpreters, videographers, experts, and witnesses
• File and records management and organize case files

Skills

Calendar management

Organization

Written/verbal communication

Discretion/confidentiality

Tools

Microsoft Office Suite

ProLaw

Job description

BEHAR | GIBBS | SAVAGE | PAULSON LLP, a trial-focused law firm in Long Beach, seeks a reliable Legal Secretary to support attorneys and a busy litigation team with meticulous document management, calendar control, and deadlines.

This full-time, onsite-hybrid role requires 10+ years civil litigation experience, strong organizational skills, and proficiency in Microsoft Office; ProLaw experience is a plus, and confidentiality is essential.