Litigation Secretary

Jobot; Oakland (CA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

Bonus potential

Medical/dental/vision coverage

Platinum retirement plan

Hybrid work schedule

Supportive team environment

Growth opportunities

Strong reputation

PTO & holidays

Job summary

Jobot is seeking an experienced Litigation Secretary in Oakland, CA for a permanent, hybrid role. You will provide comprehensive support to attorneys, prepare and file pleadings, manage calendars, and coordinate with courts and clients.

The ideal candidate has strong litigation document skills, familiarity with TOCs/TOAs and appellate filings, and can thrive in a fast-paced environment. This role offers competitive pay and Platinum-level benefits.

Qualifications

• Significant experience as a Litigation Secretary or in a similar litigation support role.
• Experience with state and federal court filings and electronic filing systems.
• Plaintiff-side law firm experience strongly preferred.
• Proficiency in preparing and formatting litigation documents, including pleadings, motions, and briefs.
• Appellate filing experience is a strong plus.

Responsibilities

• Provide comprehensive administrative support to attorneys throughout all phases of litigation.
• Prepare, format, proofread, and finalize pleadings, motions, briefs, and other legal documents.
• E-file documents with state and federal courts while ensuring compliance with applicable court rules and deadlines.
• Maintain litigation calendars, track filing deadlines, and coordinate court appearances and hearings.
• Organize and maintain case files, legal correspondence, and supporting documentation.
• Assist with appellate filings and prepare Tables of Contents and Tables of Authorities as needed.
• Coordinate communications with courts, opposing counsel, clients, and other legal professionals.

Skills

Litigation support

Court filings

Appellate filings

Document preparation

Organization

Written communication

Tools

Microsoft Word

Legal office software

Job description

Litigation Secretary

$80000 - $110000 per year | Oakland, CA | On-site | Permanent

INCREDIBLE BENEFITS & RETIREMENT PLANS // Leading, recognized Plaintiff's firm // HYBRID role

A bit about us:

We are a growing professional services organization with a strong reputation for delivering exceptional client service and operational excellence. Our collaborative environment provides employees with the opportunity to work alongside experienced professionals while contributing to meaningful client relationships and business success.

Why join us?

• Competitive compensation with bonus potential
• Comprehensive medical, dental, and vision coverage - Platinum level benefit packages
• Incredible retirement plan (ask for more details -- leading plan!!)
• Flexible work-from-home policy - hybrid work schedule
• Supportive and collaborative team environment
• Opportunities for professional growth and advancement
• Stable organization with a strong industry reputation
• Generous PTO and paid holidays

Job Details

We are looking for an experienced Litigation Secretary to provide administrative and legal support to attorneys handling complex litigation matters. The ideal candidate has a strong background in litigation support, preferably within a plaintiff-side law firm, and is familiar with state and federal court filing procedures. Experience with appellate filings and preparing Tables of Contents (TOCs) and Tables of Authorities (TOAs) is a plus.

Key Responsibilities

• Provide comprehensive administrative support to attorneys throughout all phases of litigation.
• Prepare, format, proofread, and finalize pleadings, motions, briefs, and other legal documents.
• E-file documents with state and federal courts while ensuring compliance with applicable court rules and deadlines.
• Maintain litigation calendars, track filing deadlines, and coordinate court appearances and hearings.
• Organize and maintain case files, legal correspondence, and supporting documentation.
• Assist with appellate filings and prepare Tables of Contents and Tables of Authorities as needed.
• Coordinate communications with courts, opposing counsel, clients, and other legal professionals.

Qualifications

• Significant experience as a Litigation Secretary or in a similar litigation support role.
• Experience with state and federal court filings and electronic filing systems.
• Plaintiff-side law firm experience strongly preferred.
• Proficiency in preparing and formatting litigation documents, including pleadings, motions, and briefs.
• Experience preparing Tables of Contents (TOCs) and Tables of Authorities (TOAS) preferred.
• Appellate filing experience is a strong plus.
• Excellent organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced legal environment.
• Strong written communication skills and proficiency with Microsoft Word and standard legal office software.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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