Hybrid Legal Office Administrator 2 - Ops & Leadership

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Legal Office Administrator 2 to support the Office of Chief Counsel with leadership and administrative expertise. The role oversees vital business operations, ensures compliance with Commonwealth policies, and coordinates staff functions across multiple program areas.

Key duties include budget management, procurement oversight, HR support, staff supervision, and ongoing operations coordination.

Qualifications

• One year as a Legal Office Administrator 1 or equivalent public/private legal office experience.
• One year of professional administrative experience in a legal office.
• Experience in procurement/fiscal management, including purchasing.
• Two+ years supervising others and coordinating daily operations.
• At least one year interviewing candidates or handling HR matters.
• At least one year analyzing and summarizing documents/data.

Responsibilities

• Budget management: develop budgets, monitor expenditures, analyze funding needs.
• Procurement oversight: coordinate purchasing, manage contracts and payments, ensure compliance.
• HR support: process personnel actions, track vacancies, onboarding/offboarding.
• Staff supervision: direct and evaluate administrative staff across functions.
• Operations coordination: improve clerical workflows, maintain records, support continuity planning.
• Training & guidance: create policies, deliver training on procedures and Commonwealth requirements.

Skills

Budget management

Procurement oversight

HR support

Staff supervision

Operations coordination

Training & guidance

Job description

The Commonwealth of Pennsylvania is seeking a Legal Office Administrator 2 to support the Office of Chief Counsel with leadership and administrative expertise. The role oversees vital business operations, ensures compliance with Commonwealth policies, and coordinates staff functions across multiple program areas.

Key duties include budget management, procurement oversight, HR support, staff supervision, and ongoing operations coordination.