Legal Office Administrator 2, OGC

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Commonwealth of Pennsylvania is seeking a Legal Office Administrator 2 to support the Office of Chief Counsel with leadership and administrative expertise. The role oversees vital business operations, ensures compliance with Commonwealth policies, and coordinates staff functions across multiple program areas.

Key duties include budget management, procurement oversight, HR support, staff supervision, and ongoing operations coordination.

Qualifications

• One year as a Legal Office Administrator 1 or equivalent public/private legal office experience.
• One year of professional administrative experience in a legal office.
• Experience in procurement/fiscal management, including purchasing.
• Two+ years supervising others and coordinating daily operations.
• At least one year interviewing candidates or handling HR matters.
• At least one year analyzing and summarizing documents/data.

Responsibilities

• Budget management: develop budgets, monitor expenditures, analyze funding needs.
• Procurement oversight: coordinate purchasing, manage contracts and payments, ensure compliance.
• HR support: process personnel actions, track vacancies, onboarding/offboarding.
• Staff supervision: direct and evaluate administrative staff across functions.
• Operations coordination: improve clerical workflows, maintain records, support continuity planning.
• Training & guidance: create policies, deliver training on procedures and Commonwealth requirements.

Skills

Budget management

Procurement oversight

HR support

Staff supervision

Operations coordination

Training & guidance

Job description

Take the next step in your career with the Pennsylvania Department of Labor & Industry as a Legal Office Administrator 2. This position plays an important role in supporting the Office of Chief Counsel through leadership, planning, and administrative expertise. You will help guide key business operations that keep the office running smoothly and efficiently. Join our team where your knowledge and leadership can make a lasting difference.

This position provides advanced administrative and management support for the Office of Chief Counsel while overseeing critical business operations and staff functions. Work involves helping to ensure compliance with Commonwealth policies and supporting efficient office operations across multiple program areas. As a Legal Office Administrator 2, you will perform the following duties:

• Budget Management: Develop budgets, monitor expenditures, analyze funding needs, and recommend appropriate use of resources
• Procurement Oversight: Coordinate purchasing activities, manage contracts and payments, and ensure compliance with procurement requirements
• Human Resources Support: Process personnel actions, track vacancies, support staffing activities, and coordinate employee onboarding and departures
• Staff Supervision: Direct and evaluate administrative personnel responsible for regulatory, records, information technology, and operational functions
• Operations Coordination: Improve clerical workflows, oversee maintenance and records activities, and support continuity planning efforts
• Training and Guidance: Create policies, deliver training, and provide instruction on administrative procedures and Commonwealth requirements

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to 2 days per week (anticipated). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Legal Office Administrator 1, OGC (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of professional administrative experience within a public or private legal office.

Additional Requirements:

• You must have one or more years of experience in procurement/fiscal management, including purchasing for a business entity OR handling budgetary matters.
• You must have two or more years of supervisory experience supervising others, including coordinating daily operations, supervising workflow, mentoring and supporting staff, monitoring work quality, and ensuring timely completion of assignments.
• You must have one or more years of experience interviewing candidates OR handling other HR related matters.
• You must have one or more years of experience analyzing and summarizing documents data.
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Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.