Hybrid Legal & Business Operations Associate

Vola Dynamics; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vola Dynamics is seeking a detail-oriented operations specialist to work directly with our General Counsel and leadership. You will take repeatable, detail-heavy work off their plates and, over time, own more of it, touching contracts, client billing, compliance, and day-to-day operations.

This role offers real ownership from day one in a mostly remote team with two in-office days each week—one in our NYC office and one in South Norwalk, Connecticut—while the remaining days stay remote.

Qualifications

• Bachelor's degree or equivalent practical experience.
• Sharp, meticulous, and hungry to learn with diverse background welcome.
• Detail-oriented; double-check numbers and dates to avoid errors.
• Comfortable using AI tools with high accuracy and quality.
• People-focused; enjoy improving culture and day-to-day experience.
• Proactive and self-directed; identifies tasks and acts.
• Fast, curious learner across business areas including legal, finance, and operations.
• Clear, concise communicator; comfortable with numbers and documents; proficient with Excel and Google Docs.
• Discreet and trustworthy with confidential information.
• Authorized to work in the US.

Responsibilities

• Intake, organize, assist with client agreements; route for e-signature; maintain contract database.
• Support client invoicing; reconcile invoices against contracts; keep CRM up to date.
• Maintain compliance and entity calendars; assemble documentation; keep records audit-ready.
• Own recurring processes; manage scheduling, inbox, and document support for executives.
• Plan company events; improve day-to-day experience; manage office and travel arrangements.
• Leverage AI tools to speed-draft, enter data, and research without sacrificing accuracy.
• Document and improve processes to run reliably every time.

Skills

Attention to detail

Discretion

Clear communication

Proactive learner

People orientation

Self-directed

Curiosity about business

Education

Bachelor's degree or equivalent

Tools

Excel

Google Docs

CRM software

Job description

Vola Dynamics is seeking a detail-oriented operations specialist to work directly with our General Counsel and leadership. You will take repeatable, detail-heavy work off their plates and, over time, own more of it, touching contracts, client billing, compliance, and day-to-day operations.

This role offers real ownership from day one in a mostly remote team with two in-office days each week—one in our NYC office and one in South Norwalk, Connecticut—while the remaining days stay remote.