Hybrid Legal Billing Operations Specialist

Coherent Corp.; San Francisco (CA); Hybrid; USD 90,000 - 140,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Coherent Corp. is seeking a detail-oriented Legal Operations Specialist – Billing to join its Legal Operations and Strategy team in a hybrid San Francisco setting.

You will manage day-to-day billing processes and the e-billing platform, collaborating with Legal, Finance, AP, outside counsel and vendors to ensure accurate, timely invoices and data integrity. Ideal candidates have 3–5 years in legal billing or related fields, strong Excel and analytical skills, and a proactive, process-improvement

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3–5 years of experience in legal billing, e-billing, law-firm finance, accounts payable, or legal operations.
• Experience reviewing invoices, resolving billing discrepancies, and managing high-volume administrative processes.
• Strong analytical skills including proficiency in Microsoft Excel and financial data reconciliation.

Responsibilities

• Support end-to-end legal billing process, including invoice review and approval workflows.
• Coordinate accruals, budgeting, and financial reporting with Finance and AP.
• Administer legal e-billing and matter management platform; maintain data integrity and workflows.
• Build relationships with law firms and vendors; manage onboarding and billing communications.
• Monitor and improve legal operations processes with automation and reporting improvements.
• Create and maintain process documentation, guidelines, and training materials.
• Assist with system enhancements and implementation projects.
• Collaborate across Legal, Finance, AP, Procurement and IT to drive operational excellence.

Skills

Problem solving

Organizational skills

Stakeholder management

Attention to detail

Communication

Education

Bachelor's degree or equivalent professional experience

Tools

Microsoft Excel

SimpleLegal

Unity

Brightflag

Legal Tracker

Job description

Coherent Corp. is seeking a detail-oriented Legal Operations Specialist – Billing to join its Legal Operations and Strategy team in a hybrid San Francisco setting.

You will manage day-to-day billing processes and the e-billing platform, collaborating with Legal, Finance, AP, outside counsel and vendors to ensure accurate, timely invoices and data integrity. Ideal candidates have 3–5 years in legal billing or related fields, strong Excel and analytical skills, and a proactive, process-improvement