Hybrid Legal Ops & Attorney Success Coordinator

HireNow Staffing, Inc.; New York (NY); Hybrid; USD 70,000 - 87,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Retirement savings

Paid vacation

Paid holidays

Paid sick leave

Professional development

Hybrid work flexibility

Job summary

HireNow Staffing is actively recruiting a Legal Practice Operations & Attorney Success Coordinator to support a partner law firm in New York City. This hybrid role focuses on coordinating daily operations, managing legal documents, supporting court filings, and organizing attorney schedules.

The ideal candidate has at least 3 years of legal admin experience, strong Microsoft Office skills, and meticulous attention to detail.

Qualifications

• Minimum 3 years of legal assistant or legal administrative experience within a law firm or legal environment.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Demonstrated experience proofreading, editing, and formatting complex legal documents.
• Experience utilizing electronic court filing systems.
• Strong organizational, multitasking, and deadline management abilities.
• Excellent written, verbal, and client-facing communication skills.
• Ability to prioritize multiple assignments while maintaining exceptional accuracy.
• Authorized to work in the United States.
• U.S. citizens only.
• No employment sponsorship available now or in the future.

Responsibilities

• Provide proactive administrative and operational support to attorneys and legal professionals.
• Prepare, edit, proofread, and format legal correspondence, agreements, pleadings, reports, and client communications.
• Coordinate attorney calendars, meetings, travel arrangements, and scheduling priorities.
• Manage Continuing Legal Education (CLE) records, attorney compliance tracking, and administrative reporting.
• Prepare electronic court filings while maintaining organized digital and physical case records.
• Coordinate client meetings and maintain professional communication with clients, courts, vendors, and legal professionals.
• Support billing activities including time entry, expense reimbursement processing, reporting, and billing coordination.
• Monitor legal deadlines, follow up on outstanding matters, and maintain workflow accuracy.
• Assist with document management and legal records administration using firm-approved technology platforms.
• Collaborate across legal teams to ensure exceptional client service and operational efficiency.

Job description

HireNow Staffing is actively recruiting a Legal Practice Operations & Attorney Success Coordinator to support a partner law firm in New York City. This hybrid role focuses on coordinating daily operations, managing legal documents, supporting court filings, and organizing attorney schedules.

The ideal candidate has at least 3 years of legal admin experience, strong Microsoft Office skills, and meticulous attention to detail.