Global Legal Operations Coordinator (Hybrid NY)

Vital Strategies, Inc.; New York (NY); Hybrid; USD 69,000 - 78,000; Full time

Job summary

Vital Strategies, Inc. in New York seeks a Legal Operations Coordinator to support the global legal team in knowledge management, project management and compliance checks.

The role will train staff and streamline processes through technology and automation, coordinating across departments and international offices. This full-time position is based in our New York office with a hybrid schedule (2 days in the office).

Qualifications

• Bachelor’s degree preferred; associate degree or two years of college acceptable.
• Demonstrates superior initiative and ensures strict confidentiality.
• Excellent analytical skills with commitment to continuous improvement.
• Highly organized and detail oriented with ability to multitask and meet deadlines.
• Strong written and verbal communication; adapts style to audience.
• Tech savvy with legal tech systems; familiar with CLM and CRM tools.
• Microsoft 365 suite experience (Word, Excel, PowerPoint, SharePoint, Teams).
• Business language skills in Spanish, French, Portuguese or Chinese helpful but not required.

Responsibilities

• Manage DocuSign and legal management systems; educate internal clients on usage.
• Lead knowledge management: draft SOPs, educate stakeholders, maintain templates.
• Project manage legal-adjacent projects across HR, Operations, Finance, Partnerships, IT.
• Track budget and expenditures; implement process improvements.
• Evaluate technologies; drive automation; identify scalable tools for the department.
• Maintain resources on intranet, SharePoint and Teams to enhance knowledge management.
• Coordinate legal matters for Vital’s international offices (Brazil, China, Singapore, France, Ethiopia, India).
• Act as liaison; train new staff; be the point of contact for internal/external requests.
• Organize and manage board of trustee meetings and governance documents; manage calendars.
• Assist in compliance checks for subgrantees, vendors, contractors and staff.
• Coordinate with staff to address legal needs; provide limited administrative support.

Skills

Initiative & confidentiality

Analytical skills

Organized & detail-oriented

Communication skills

Quick learner

Legal tech (CLM/CRM)

MS 365 proficiency

Bilingual helpful

Education

Bachelor’s degree preferred; associate acceptable

Tools

SharePoint

Teams

Microsoft 365

CLM

CRM tools

Job description

Vital Strategies, Inc. in New York seeks a Legal Operations Coordinator to support the global legal team in knowledge management, project management and compliance checks.

The role will train staff and streamline processes through technology and automation, coordinating across departments and international offices. This full-time position is based in our New York office with a hybrid schedule (2 days in the office).