Hybrid Legal Billing Ops Specialist - Process & Automation

Coherent; San Francisco (CA); Hybrid; USD 90,000 - 140,000; Full time

Job summary

Coherent is seeking a detail-oriented Legal Operations Specialist – Billing to join its Legal Operations and Strategy team in San Francisco. Reporting to the Senior Manager, Legal Solutions and Strategy, you will manage day-to-day administration of the legal billing processes and e-billing platform.

The specialist will work closely with Legal, Finance, Accounts Payable, outside counsel and other legal service providers to help ensure invoices, accruals, vendor information and billing data are

Qualifications

• Three to five years of relevant experience in legal billing, e-billing, law-firm finance, accounts payable, legal operations or a related function.
• Bachelor's degree or equivalent professional experience.
• Experience reviewing invoices, resolving billing discrepancies, and managing high-volume administrative processes.
• Strong analytical skills, including proficiency in Microsoft Excel and financial data reconciliation.
• Excellent communication and stakeholder management skills, with a customer-focused approach.

Responsibilities

• Support the end-to-end legal billing process, including invoice review, approval workflows, issue resolution, payment tracking, and compliance with billing guidelines.
• Coordinate legal accruals, budgeting, and financial reporting activities in partnership with Finance, Accounts Payable, legal matter owners, and external counsel.
• Serve as the primary administrator for the legal e-billing and matter management platform, maintaining data integrity, user access, workflows, vendors, matters, rates, and system records.
• Build strong working relationships with law firms and legal vendors, managing onboarding, billing communications, and ongoing support.
• Monitor and improve legal operations processes, identifying opportunities for automation, efficiency, and enhanced reporting.
• Create and maintain process documentation, billing guidelines, user training materials, and standard operating procedures.
• Support system enhancements, technology implementations, and legal operations transformation initiatives.
• Partner across Legal, Finance, Accounts Payable, Procurement, and IT to deliver operational excellence and support key business priorities.

Skills

Analytical skills

Excel

Financial data reconciliation

Stakeholder management

Attention to detail

Multitasking

Communication skills

Education

Bachelor's degree or equivalent

Tools

SimpleLegal

Unity

Brightflag

Legal Tracker

Job description

Coherent is seeking a detail-oriented Legal Operations Specialist – Billing to join its Legal Operations and Strategy team in San Francisco. Reporting to the Senior Manager, Legal Solutions and Strategy, you will manage day-to-day administration of the legal billing processes and e-billing platform.

The specialist will work closely with Legal, Finance, Accounts Payable, outside counsel and other legal service providers to help ensure invoices, accruals, vendor information and billing data are