Legal & Business Operations Associate

Vola Dynamics; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Vola Dynamics is seeking a detail-oriented operations specialist to work directly with our General Counsel and leadership. You will take repeatable, detail-heavy work off their plates and, over time, own more of it, touching contracts, client billing, compliance, and day-to-day operations.

This role offers real ownership from day one in a mostly remote team with two in-office days each week—one in our NYC office and one in South Norwalk, Connecticut—while the remaining days stay remote.

Qualifications

• Bachelor's degree or equivalent practical experience.
• Sharp, meticulous, and hungry to learn with diverse background welcome.
• Detail-oriented; double-check numbers and dates to avoid errors.
• Comfortable using AI tools with high accuracy and quality.
• People-focused; enjoy improving culture and day-to-day experience.
• Proactive and self-directed; identifies tasks and acts.
• Fast, curious learner across business areas including legal, finance, and operations.
• Clear, concise communicator; comfortable with numbers and documents; proficient with Excel and Google Docs.
• Discreet and trustworthy with confidential information.
• Authorized to work in the US.

Responsibilities

• Intake, organize, assist with client agreements; route for e-signature; maintain contract database.
• Support client invoicing; reconcile invoices against contracts; keep CRM up to date.
• Maintain compliance and entity calendars; assemble documentation; keep records audit-ready.
• Own recurring processes; manage scheduling, inbox, and document support for executives.
• Plan company events; improve day-to-day experience; manage office and travel arrangements.
• Leverage AI tools to speed-draft, enter data, and research without sacrificing accuracy.
• Document and improve processes to run reliably every time.

Skills

Attention to detail

Discretion

Clear communication

Proactive learner

People orientation

Self-directed

Curiosity about business

Education

Bachelor's degree or equivalent

Tools

Excel

Google Docs

CRM software

Job description

Vola Dynamics is the world's most sophisticated software and research company for advanced options analytics. Our volatility fitter and ultra-fast option pricers are the market standard, powering decisions at the world’s leading hedge funds, proprietary trading firms, market makers, and global banks.

In this role, you'll work directly with our General Counsel, who currently runs legal, finance, HR, tax, and compliance as a one-person function, and you may also provide support to our CEO and COO. Your job is to take the repeatable, detail-heavy work off their plates and, over time, own more of it. You'll touch contracts, client billing, compliance, day-to-day operations, and the things that make this a great place to work, and you'll get broad, hands-on exposure to how a business runs.

As part of a small team, you'll have real ownership from day one and your work will have an immediate and outsized impact. This is a rare seat for someone looking to take on broad ownership, grow fast, and become the person who "just handles it."

We're a mostly remote team. This role has two set in-office days each week - one in our NYC office and one in our South Norwalk, Connecticut office - to stay in close contact with the leadership team you'll support. The remaining days are remote.

What You'll Do

• Contracts & legal ops: Intake, organize, assist with, and track client agreements; route documents for e-signature; maintain our contract database and keep renewal and obligation dates from slipping.

• Billing & revenue operations: Help run the client invoicing cycle, preparing and reconciling invoices against signed contract terms, keeping our CRM accurate, and flagging anything that doesn't tie out.

• Compliance & corporate housekeeping: Maintain compliance and entity calendars, help assemble documentation, and keep our records clean and audit-ready.

• Operations & executive support: Own recurring processes, keep projects moving, and provide scheduling, inbox, and document support so nothing falls through the cracks.

• Culture & team experience: Help make Vola a place people love working! Plan company events and look for small ways to improve everyone's day-to-day. Manage the office experience and facilitate travel arrangements for employees.

• Work smart with AI: Use modern AI tools to move faster on drafting, data entry, and research, without sacrificing accuracy or quality.

• Build, don't just do: As you learn each process, help us document and improve it so it runs reliably every time.

Who you Are

• You have a bachelor's degree, or equivalent practical experience that demonstrates the same diligence and follow-through.

• You don't need years of experience. You need to be sharp, meticulous, and hungry to learn. We're open to any background, including those newer to the workforce or making a considered career change.

• You are relentlessly detail-oriented. You double-check numbers and dates because you can't stand getting them wrong, and a misquoted figure bothers you.

• You are comfortable with AI tools. As a small team, we lean on AI to work efficiently, but we hold a very high bar for accuracy and quality. You should be eager to use these tools and disciplined about verifying their output, never letting a tool's convenience become an excuse for a wrong number.

• You are a people person who cares about culture. You notice when something would make the team's day better, and you enjoy making it happen.

• You are proactive and self-directed. You spot what needs doing and do it without being asked twice.

• You are a fast, curious learner who genuinely wants to understand every part of a small business, from legal to finance to operations.

• You are a clear, concise communicator who is comfortable with numbers and documents and strong with Excel, and Google Docs.

• You are discreet and trustworthy with confidential contract, client, and financial information.

• You are authorized to work in the US.