Hybrid Legal Administrative Associate — Remote 2 Days

RR Donnelley & Sons; Fort Lauderdale (FL); Hybrid; USD 30,000 - 31,000; Full time

Job summary

RR Donnelley & Sons is seeking an Administrative Associate to provide wide-ranging administrative support across a site, office, and/or client settings. The role includes expense reporting, time entry, invoice processing, calendar management, and client communications.

The position operates on a hybrid schedule (2 days remote, 3 days in office) with an emphasis on accuracy, efficiency, and confidentiality. The ideal candidate has a high school diploma, strong MS Office skills, and the ability to

Qualifications

• High school diploma or equivalent.
• Minimum 1 year administrative support experience in a professional organization (legal or banking preferred).
• Proficient with MS Office; strong typing and keyboarding skills.
• Familiar with other administrative software; ability to coordinate across teams.
• Detail oriented with the ability to manage multiple projects and meet deadlines.
• Ability to handle confidential information with discretion.
• Good judgment to align with business needs and policy.

Responsibilities

• Provide administrative support including expense reports, time entry, and invoice entry.
• Calendar and phone management; scheduling meetings and coordinating travel as needed.
• Communicate with team members, supervisors, or clients to meet deadlines.
• Ensure accuracy and quality of work through QA and attention to detail.
• Handle confidential information with professionalism and discretion.
• Interact with clients via phone, video, or email as required.
• Maintain professional conduct in a fast-paced environment.
• Support multiple projects and prioritize workload effectively.

Skills

MS Office

Typing

Attention to detail

Communication

Customer service

Time management

Discretion

Teamwork

Problem solving

Education

High school diploma

Tools

MS Office Suite

Expense/invoicing software

Job description

RR Donnelley & Sons is seeking an Administrative Associate to provide wide-ranging administrative support across a site, office, and/or client settings. The role includes expense reporting, time entry, invoice processing, calendar management, and client communications.

The position operates on a hybrid schedule (2 days remote, 3 days in office) with an emphasis on accuracy, efficiency, and confidentiality. The ideal candidate has a high school diploma, strong MS Office skills, and the ability to