Hybrid Law Firm Billing Specialist

Baker Donelson; Chattanooga (TN); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Baker Donelson in Chattanooga is seeking a Billing Specialist to support our Revenue Services team. The ideal candidate has at least two years of law firm billing experience and reports to the Billing Manager.

This hybrid role combines remote work with in-person days at the local office; responsibilities include prebills, invoices, WIP monitoring, data reporting, and cross‑department collaboration to ensure accurate client billing.

Qualifications

• Minimum two years of billing experience in a law firm.
• Proactive self-starter with strong organizational skills.
• Ability to manage multiple tasks and projects simultaneously.
• Ability to prioritize in a fast-paced, evolving environment.
• Solid understanding of standard billing concepts, practices, and procedures.
• Reports directly to the Billing Manager.

Responsibilities

• Execute billing functions leading to generation of client invoices, including reviewing prebills, adjusting time and disbursement entries, editing billing details, and applying prepayments and trust funds.
• Generate, post, and distribute invoices to clients and attorneys in a timely and accurate manner.
• Maintain and update firm billing databases, ensuring accurate entry and retrieval of client-related billing data.
• Collaborate with attorneys and colleagues to address billing-related matters and ensure alignment with client expectations.
• Ensure billing instructions specific to clients and attorneys are accurately maintained and consistently followed.
• Monitor unbilled work-in-progress (WIP) to support timely and efficient billing cycles.
• Create spreadsheets and reports by analyzing data from financial systems and dashboards to support billing operations and decision-making.
• Participate in the implementation and execution of special billing projects as assigned.
• Adhere to departmental policies and procedures to ensure compliance and consistency in billing practices.
• Respond promptly and professionally to billing inquiries from attorneys, secretaries, and clients, providing clear and accurate information.
• Perform additional duties and special projects as assigned by the billing manager or director of revenue services.

Skills

Organizational skills

Proactive

Multitasking

Prioritization

Communication skills

Excel

MS Office

Attention to detail

Tools

Aderant

Prebill Viewer

Job description

Baker Donelson in Chattanooga is seeking a Billing Specialist to support our Revenue Services team. The ideal candidate has at least two years of law firm billing experience and reports to the Billing Manager.

This hybrid role combines remote work with in-person days at the local office; responsibilities include prebills, invoices, WIP monitoring, data reporting, and cross‑department collaboration to ensure accurate client billing.