Hybrid IT Project Coordinator — PMO & Delivery Support

Applegreen-USA-Welcome-Centers-Central-Services; Franklin Lakes (NJ); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid Work Arrangement

401(k) with Company Match

Paid Time Off

Education Assistance

Employee Referral Bonus

Pet Insurance

Job summary

Applegreen USA Welcome Centers Central Services in Glen Rock, NJ is seeking an IT Project Coordinator to provide administrative and operational support to the PMO and IT leadership. The role coordinates project activities, maintains documentation, supports procurement, tracks PO/invoices, and helps with reporting and budgeting in a fast-paced environment.

The position offers a path toward IT Project Manager, with opportunities to work across small initiatives, site technology changes, and

Qualifications

• 2+ years of experience in project coordination, administrative support, procurement coordination, or office administration.
• Experience supporting an IT organization, PMO, or technology projects.
• Strong proficiency with Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational and document management skills.
• Excellent written and verbal communication skills.
• Structured, pragmatic approach to problem solving.
• Proactive, reliable, detail‑oriented, and willing to learn across multiple IT domains.
• Strong attention to detail and accuracy, with the ability to multitask, adapt quickly, and pivot between competing priorities in a fast‑paced environment.
• Preferred: familiarity with project management tools such as Microsoft Project, Proggio, Smartsheet, Jira, or Azure DevOps.
• Experience working with purchasing systems and financial tracking processes.
• Knowledge of contract administration practices.
• Experience supporting multi‑site operational environments, including retail, hospitality, logistics, travel center, or similar field‑based technology environments.

Responsibilities

• PMO & Administrative Support: Maintain and create project trackers, templates, and PMO records.
• Prepare project status reports, presentations, and meeting materials.
• Maintain filing systems and document repositories within SharePoint and other platforms.
• Support adherence to PMO standards, processes, and governance requirements.
• Coordinate actions, milestones, dependencies, risks, issues, and follow‑ups across internal teams and vendors.
• Prepare and maintain project artifacts such as high‑level plans, milestone trackers, RAID logs, and handover checklists.
• Defined Project Coordination Support: Define scope, timelines, and delivery steps for assigned workstreams.
• Meeting & Communication Coordination: Schedule meetings, create agendas, and document minutes.

Skills

2+ years experience in coordination

Strong communication

Organizational skills

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

SharePoint

Microsoft Project

Proggio

Smartsheet

Jira

Azure DevOps

Job description

Applegreen USA Welcome Centers Central Services in Glen Rock, NJ is seeking an IT Project Coordinator to provide administrative and operational support to the PMO and IT leadership. The role coordinates project activities, maintains documentation, supports procurement, tracks PO/invoices, and helps with reporting and budgeting in a fast-paced environment.

The position offers a path toward IT Project Manager, with opportunities to work across small initiatives, site technology changes, and