Hybrid HVAC Estimator & Proposal Lead

System One, Inc.; Chandler (AZ); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Company laptop

Company cellphone

Health insurance

401(k)

PTO & holidays

Job summary

System One, Inc. in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator for a hybrid, full-time role supporting a growing service team. You will develop repair and replacement estimates, prepare proposals, and coordinate handoffs to operations.

The ideal candidate has 2–5+ years in HVAC estimating or service coordination, strong Excel/CRM skills, and excellent communication. The position offers benefits including health insurance and a hybrid work schedule.

Qualifications

• 2–5+ years in HVAC estimating or service coordination.
• Strong knowledge of commercial and/or residential HVAC systems.
• Proficient in Excel, CRM, and estimating software.
• Excellent communication and customer service skills.
• Excellent organizational and deadline management.

Responsibilities

• Review technician reports, service notes, and site photos to develop repair and replacement estimates.
• Prepare labor, material, and equipment cost estimates.
• Source pricing and negotiate with vendors and subcontractors.
• Draft, submit, and track proposals and repair quotes.
• Coordinate sold-job handoffs to service and operations teams.
• Manage purchase orders, equipment lead times, and material tracking.
• Serve as a primary contact for customers regarding estimates and proposal status.
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives.

Skills

HVAC estimating

Service coordination

Proposal writing

Customer service

Organizational skills

Tools

Excel

CRM systems

Estimating software

Job description

System One, Inc. in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator for a hybrid, full-time role supporting a growing service team. You will develop repair and replacement estimates, prepare proposals, and coordinate handoffs to operations.

The ideal candidate has 2–5+ years in HVAC estimating or service coordination, strong Excel/CRM skills, and excellent communication. The position offers benefits including health insurance and a hybrid work schedule.