HVAC Service Estimator & Proposal Coordinator

System One, Inc.; Chandler (AZ); Hybrid; USD 34,000 - 55,000; Full time

Benefits offered by this job

Hybrid work schedule

Company laptop

Company cellphone

Health insurance

401(k)

PTO & holidays

Job summary

System One, Inc. in Chandler, AZ is seeking an HVAC Service Estimator & Proposal Coordinator for a hybrid, full-time role supporting a growing service team. You will develop repair and replacement estimates, prepare proposals, and coordinate handoffs to operations.

The ideal candidate has 2–5+ years in HVAC estimating or service coordination, strong Excel/CRM skills, and excellent communication. The position offers benefits including health insurance and a hybrid work schedule.

Qualifications

• 2–5+ years in HVAC estimating or service coordination.
• Strong knowledge of commercial and/or residential HVAC systems.
• Proficient in Excel, CRM, and estimating software.
• Excellent communication and customer service skills.
• Excellent organizational and deadline management.

Responsibilities

• Review technician reports, service notes, and site photos to develop repair and replacement estimates.
• Prepare labor, material, and equipment cost estimates.
• Source pricing and negotiate with vendors and subcontractors.
• Draft, submit, and track proposals and repair quotes.
• Coordinate sold-job handoffs to service and operations teams.
• Manage purchase orders, equipment lead times, and material tracking.
• Serve as a primary contact for customers regarding estimates and proposal status.
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives.

Skills

HVAC estimating

Service coordination

Proposal writing

Customer service

Organizational skills

Tools

Excel

CRM systems

Estimating software

Job description

HVAC Service Estimator & Proposal Coordinator

Chandler, AZ | Full-Time | Hybrid Opportunity

We are seeking a highly organized and commercially focused HVAC Service Estimator & Proposal Coordinator to support a growing service and maintenance team. This role serves as a key liaison between field technicians, customers, vendors, and operations, helping ensure accurate estimates, timely proposals, and seamless project execution.

Key Responsibilities:

• Review technician reports, service notes, and site photos to develop repair and replacement estimates
• Prepare accurate labor, material, and equipment cost estimates
• Source pricing and negotiate with vendors and subcontractors
• Draft, submit, and track professional proposals and repair quotes
• Coordinate sold-job handoffs to service and operations teams
• Manage purchase orders, equipment lead times, and material tracking
• Serve as a primary point of contact for customers regarding estimates and proposal status
• Maintain estimating logs, CRM/COINS records, and support process improvement initiatives

Qualifications:

• 2-5+ years of experience in HVAC estimating, service coordination, proposal writing, or field service operations
• Strong understanding of commercial and/or residential HVAC systems, equipment, and repair practices
• Proficiency with Microsoft Office 365, especially Excel, CRM systems, and estimating software
• Excellent communication and customer service skills
• Strong organizational skills with the ability to manage multiple deadlines and priorities

What’s Offered:

• Competitive hourly pay
• PTO, paid holidays, and sick time
• Hybrid work schedule available after introductory period
• Company-provided laptop and cellphone
• Health insurance, 401(k), and additional benefits

Ref: #673-STS Denver

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.