Service Estimator

Carolina Chillers LLC; Pooler (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

Carolina Chillers LLC, Pooler, GA, seeks a Service Estimator to evaluate, estimate, and prepare proposals for HVAC service repairs, retrofits, and replacement projects. You will work with technicians, account managers, and operations to deliver accurate, timely quotes that support profitability.

The role requires 3+ years in commercial HVAC estimating or related fields, proficiency with estimating software and MS Office, and strong communication and organizational skills.

Qualifications

• 3+ years of experience in commercial HVAC service estimating, project coordination, or technical sales.
• Strong knowledge of commercial HVAC systems, components, and service processes.
• Proficient in reading specifications and interpreting technical documentation.
• Familiarity with estimating software and Microsoft Office Suite.
• Excellent attention to detail, organizational, and time management skills.
• Strong communication and interpersonal abilities.
• High school diploma or GED required; HVAC training or degree preferred.

Responsibilities

• Review service reports and field assessments to develop accurate estimates.
• Conduct site visits to validate scope and gather project details.
• Prepare detailed estimates, proposals, and scopes of work for HVAC service.
• Collaborate with service managers, field leaders, and account managers to target bid opportunities.
• Ensure proposals align with customer needs, capacity, and margin goals.
• Maintain pricing databases, vendor quotes, and estimating templates.
• Support closing efforts by following up on proposals with customers and sales teams.
• Stay updated on HVAC systems, codes, and industry trends.

Skills

HVAC estimating

Project coordination

Technical sales

Reading specifications

MS Office proficiency

Education

High school diploma or GED

HVAC degree or technical training preferred

Tools

Estimating software

MS Office

Job description

Description

POSITION SUMMARY:

The Service Estimator is responsible for evaluating, estimating, and preparing proposals for HVAC service repairs, retrofits, and replacement projects. This role works closely with Service Technicians, Account Managers, and Operations to deliver accurate, timely, and competitive quotes that meet customer needs and support company profitability.

KEY RESPONSIBILITIES:

• Review technician recommendations, service reports, and field assessments to develop accurate service repair estimates.
• Conduct site visits when necessary to validate scope and gather additional project details.
• Prepare detailed estimates, proposals, and scopes of work for HVAC service work, ensuring accuracy in labor, material, and subcontractor pricing.
• Collaborate with Service Managers, Field Service Leaders, and Account Managers to prioritize and strategize bid opportunities.
• Ensure proposals are aligned with customer needs, operational capacity, and margin goals.
• Maintain and update pricing databases, vendor quotes, and estimating templates.
• Follow up on outstanding proposals and support closing efforts with the customer support and sales teams.
• Maintain knowledge of HVAC systems, industry trends, codes, and technologies.
• Support budgeting and planning efforts for key service accounts and programs.
• Plan, schedule and coordinate won work with Service Manager and Customer point of contact.
• Per need basis, support HVAC service repairs, retrofits, and replacement projects.
  

WORK ENVIRONMENT:

• Primarily office-based with occasional field visits to job sites or customer locations.
• Fast-paced, collaborative environment focused on service excellence

SCHEDULE:

• Full-time position with standard business hours and occasional extended hours to accommodate client needs.

OTHER DUTIES:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the teammate for this job. Duties, responsibilities, and activities may change at any time with or without notice.

JOB TYPE:

• Full-time, Hourly Non-Exempt

Requirements

• 3+ years of experience in commercial HVAC service estimating, project coordination, or technical sales.
• Strong knowledge of commercial HVAC systems, components, and service processes.
• Proficient in reading specifications and interpreting technical documentation.
• Familiarity with estimating software and Microsoft Office Suite.
• Excellent attention to detail, organizational, and time management skills.
• Strong communication and interpersonal abilities.
• High school diploma or GED required; technical training or degree in HVAC preferred.