Hybrid HR & Payroll Coordinator (Part-Time)

Vaco Recruiter Services; Jacksonville (FL); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Vaco Recruiter Services seeks a part-time Human Resources & Payroll Coordinator to support payroll, onboarding, and HR administration in a hybrid role. The position involves 20-24 hours weekly, with training onsite in the San Marco area, and remote work flexibility.

Responsibilities include payroll processing with Paychex, maintaining PTO, onboarding new hires, background checks, E-Verify, HR records, and ensuring compliance with federal and state laws.

Qualifications

• Some experience in payroll, human resources, or HR administration.
• Experience using Paychex or a similar payroll/HRIS platform.
• Knowledge of payroll processes, PTO administration, and employee record management.
• Understanding of employment laws and HR compliance requirements for both exempt and non-exempt employees.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong problem-solving skills and sound judgment.

Responsibilities

• Payroll Administration: Manage payroll processes using Paychex.
• Payroll Administration: Administer PTO accruals and balances in Paychex.
• Payroll Administration: Collect, track, and process employee timesheets.
• Payroll Administration: Coordinate payroll-related documentation.
• Payroll Administration: Review per diem requests and reimbursements.
• Payroll Administration: Assist with payroll audits and accuracy of records.
• HR onboarding and new hire paperwork.
• Coordinate background screenings and pre-employment checks.
• Complete E-Verify submissions and employment eligibility verification.
• Set up new employees in Paychex and related systems.
• Assist with offer letters and employment documents.
• Maintain employee files and HR records.
• Track and manage PTO requests and balances.
• Serve as resource for HR compliance and employee relations.
• Compliance & Administrative Support: Assist leadership with compliance to federal, state, and employment regulations.
• Provide guidance on policies for salaried vs hourly employees.
• Research and verify employer tax information when needed.
• Support HR procedures and best practices.
• Recommend process improvements for HR and payroll.

Skills

Payroll processes

HR administration

Employee onboarding

HR compliance

Microsoft Office

Tools

Paychex

HRIS platform

Job description

Vaco Recruiter Services seeks a part-time Human Resources & Payroll Coordinator to support payroll, onboarding, and HR administration in a hybrid role. The position involves 20-24 hours weekly, with training onsite in the San Marco area, and remote work flexibility.

Responsibilities include payroll processing with Paychex, maintaining PTO, onboarding new hires, background checks, E-Verify, HR records, and ensuring compliance with federal and state laws.