Part Time Human Resource & Payroll Coordinator

Vaco Recruiter Services; Jacksonville (FL); Hybrid; USD 28,000 - 41,000; Part time

Job summary

Vaco Recruiter Services seeks a part-time Human Resources & Payroll Coordinator to support payroll, onboarding, and HR administration in a hybrid role. The position involves 20-24 hours weekly, with training onsite in the San Marco area, and remote work flexibility.

Responsibilities include payroll processing with Paychex, maintaining PTO, onboarding new hires, background checks, E-Verify, HR records, and ensuring compliance with federal and state laws.

Qualifications

• Some experience in payroll, human resources, or HR administration.
• Experience using Paychex or a similar payroll/HRIS platform.
• Knowledge of payroll processes, PTO administration, and employee record management.
• Understanding of employment laws and HR compliance requirements for both exempt and non-exempt employees.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong problem-solving skills and sound judgment.

Responsibilities

• Payroll Administration: Manage payroll processes using Paychex.
• Payroll Administration: Administer PTO accruals and balances in Paychex.
• Payroll Administration: Collect, track, and process employee timesheets.
• Payroll Administration: Coordinate payroll-related documentation.
• Payroll Administration: Review per diem requests and reimbursements.
• Payroll Administration: Assist with payroll audits and accuracy of records.
• HR onboarding and new hire paperwork.
• Coordinate background screenings and pre-employment checks.
• Complete E-Verify submissions and employment eligibility verification.
• Set up new employees in Paychex and related systems.
• Assist with offer letters and employment documents.
• Maintain employee files and HR records.
• Track and manage PTO requests and balances.
• Serve as resource for HR compliance and employee relations.
• Compliance & Administrative Support: Assist leadership with compliance to federal, state, and employment regulations.
• Provide guidance on policies for salaried vs hourly employees.
• Research and verify employer tax information when needed.
• Support HR procedures and best practices.
• Recommend process improvements for HR and payroll.

Skills

Payroll processes

HR administration

Employee onboarding

HR compliance

Microsoft Office

Tools

Paychex

HRIS platform

Job description

Human Resources & Payroll Coordinator (Part-Time)

Location:

Hybrid/Remote but must be ok to train onsite in San Marco area

Schedule:

Part-Time, 20-24 hours per week (Monday, Tuesday, Wednesday )

The ideal candidate will have experience with payroll systems, employee onboarding, HR administration, and employment compliance. This individual should be comfortable working independently, exercising sound judgment, and helping leadership navigate routine HR and employment-related questions.

Key Responsibilities

Payroll Administration

• Manage and coordinate payroll processes utilizing Paychex.
• Maintain and administer employee PTO accruals and balances within Paychex.
• Collect, track, and process employee timesheets.
• Coordinate and maintain payroll-related documentation.
• Review and process per diem requests and employee reimbursements.
• Assist with payroll audits and ensure accurate employee records.

Human Resources Support

• Administer employee onboarding and new hire paperwork.
• Coordinate background screenings and pre-employment requirements.
• Complete E-Verify submissions and employment eligibility verification.
• Set up new employees within Paychex and related systems.
• Assist with preparing and distributing offer letters and other employment documents.
• Maintain employee personnel files and HR records.
• Track and manage employee PTO requests and balances.
• Serve as a resource for basic HR compliance and employee relations questions.

Compliance & Administrative Support

• Assist leadership in ensuring compliance with federal, state, and employment regulations.
• Provide guidance regarding policies impacting salaried and hourly employees.
• Research and verify employer tax identification information when needed.
• Support implementation and maintenance of HR procedures and best practices.
• Recommend process improvements and solutions for HR and payroll functions.

Qualifications Required

• Some experience in payroll, human resources, or HR administration.
• Experience using Paychex or a similar payroll/HRIS platform.
• Knowledge of payroll processes, PTO administration, and employee record management.
• Understanding of employment laws and HR compliance requirements for both exempt and non-exempt employees.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong problem-solving skills and sound judgment.

Preferred

• SHRM-CP, SHRM-SCP, PHR, or related HR certification.
• Experience supporting small businesses or organizations without a dedicated HR department.
• Experience in the construction industry or related field.
• Familiarity with multi-state employment practices and payroll regulations.

Desired Traits

• Self-starter who works independently with minimal supervision.
• Practical, common-sense approach to problem solving.
• Strong customer-service mindset when supporting employees and managers.
• Ability to balance multiple priorities and deadlines.
• Trusted advisor who can help leadership determine appropriate HR practices and procedures.

About Us

We are a growing construction company with approximately 22 employees. This role offers the opportunity to make a meaningful impact by helping establish and maintain effective HR and payroll processes while supporting our employees and leadership team.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.