Part Time Human Resource & Payroll Coordinator

Vaco; Jacksonville (FL); Hybrid; USD 39,000 - 47,000; Part time

Job summary

Vaco by Highspring is seeking a part-time Human Resources & Payroll Coordinator to support day-to-day HR and payroll functions for a growing construction company. The role operates hybrid/remote with onsite training in the San Marco area of Jacksonville, FL.

The ideal candidate will have payroll system experience, onboarding, HR administration, and employment compliance knowledge, and be comfortable working independently to assist leadership with routine HR questions.

Qualifications

• Some experience in payroll, human resources, or HR administration.
• Experience using Paychex or a similar payroll/HRIS platform.
• Knowledge of payroll processes, PTO administration, and employee record management.
• Understanding of employment laws and HR compliance requirements for both exempt and non-exempt employees.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong problem-solving skills and sound judgment.

Responsibilities

• Manage and coordinate payroll processes utilizing Paychex.
• Maintain and administer employee PTO accruals and balances within Paychex.
• Collect, track, and process employee timesheets.
• Coordinate and maintain payroll-related documentation.
• Review and process per diem requests and employee reimbursements.
• Assist with payroll audits and ensure accurate employee records.

Skills

Payroll

HR administration

Onboarding

Compliance

Microsoft Office

Tools

Paychex

Job description

Vaco of Highspring is seeking a highly organized and resourceful Human Resources & Payroll Coordinator to support the day-to‑day HR and payroll functions of our growing construction company. As a company without a dedicated HR department, this role will serve as a key resource for employee administration, payroll coordination, compliance support, and HR best practices.

Human Resources & Payroll Coordinator (Part-Time)

Location: Hybrid/Remote but must be ok to train onsite in San Marco area

Schedule: Part-Time, 20-24 hours per week (Monday, Tuesday, Wednesday )

The ideal candidate will have experience with payroll systems, employee onboarding, HR administration, and employment compliance. This individual should be comfortable working independently, exercising sound judgment, and helping leadership navigate routine HR and employment-related questions.

Payroll Administration

• Manage and coordinate payroll processes utilizing Paychex.
• Maintain and administer employee PTO accruals and balances within Paychex.
• Collect, track, and process employee timesheets.
• Coordinate and maintain payroll-related documentation.
• Review and process per diem requests and employee reimbursements.
• Assist with payroll audits and ensure accurate employee records.

Human Resources Support

• Administer employee onboarding and new hire paperwork.
• Coordinate background screenings and pre‑employment requirements.
• Complete E‑Verify submissions and employment eligibility verification.
• Set up new employees within Paychex and related systems.
• Assist with preparing and distributing offer letters and other employment documents.
• Maintain employee personnel files and HR records.
• Track and manage employee PTO requests and balances.
• Serve as a resource for basic HR compliance and employee relations questions.

Compliance & Administrative Support

• Assist leadership in ensuring compliance with federal, state, and employment regulations.
• Provide guidance regarding policies impacting salaried and hourly employees.
• Research and verify employer tax identification information when needed.
• Support implementation and maintenance of HR procedures and best practices.
• Recommend process improvements and solutions for HR and payroll functions.

Qualifications Required

• Some experience in payroll, human resources, or HR administration.
• Experience using Paychex or a similar payroll/HRIS platform.
• Knowledge of payroll processes, PTO administration, and employee record management.
• Understanding of employment laws and HR compliance requirements for both exempt and non‑exempt employees.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Strong problem‑solving skills and sound judgment.

Preferred

• SHRM-CP, SHRM-SCP, PHR, or related HR certification.
• Experience supporting small businesses or organizations without a dedicated HR department.
• Experience in the construction industry or related field.
• Familiarity with multi‑state employment practices and payroll regulations.

Desired Traits

• Self‑starter who works independently with minimal supervision.
• Practical, common‑sense approach to problem solving.
• Strong customer‑service mindset when supporting employees and managers.
• Ability to balance multiple priorities and deadlines.
• Trusted advisor who can help leadership determine appropriate HR practices and procedures.

About Us

We are a growing construction company with approximately 22 employees. This role offers the opportunity to make a meaningful impact by helping establish and maintain effective HR and payroll processes while supporting our employees and leadership team.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.