Hybrid HR Operations Assistant (Front Desk & Admin)

Minnesota Department of Administration; Saint Paul (MN); Hybrid; USD 44,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and sick leave

12 paid holidays

Pension plan

Life insurance

Disability insurance

Tax-free expense accounts for health,—

EAP

Job summary

The Minnesota Department of Administration in Saint Paul is seeking an HR Operations Assistant to provide reception duties and administrative support for HR transactions and payroll. You will manage the front desk, respond to inquiries, monitor the HR inbox and main phone line, and assist with New Employee Orientation and I-9 processing in the State HRIS.

This hybrid role requires strong customer service, data entry, reporting, and coordination of trainings and meetings, while maintaining

Qualifications

• Customer service skills sufficient to provide prompt and accurate information to clients and coworkers.
• Ability to explain laws, rules, and procedures to customers and coworkers.
• Word processing and typing skills sufficient to prepare correspondence.
• Spreadsheet skills to organize data and track projects.
• Database skills to enter and retrieve information and generate reports.
• File management skills to handle documents in EDMS or similar systems.

Responsibilities

• Provide front desk support to ensure HR operates efficiently and courteously.
• Assist with New Employee Orientation and I-9 administration in the HR system.
• Respond to inquiries, monitor HR email/phone lines, and manage communications.
• Generate reports and coordinate trainings, retirements, and data requests.

Skills

Customer service

Regulatory knowledge

Word processing

Spreadsheet

Database skills

EDMS/file management

Education

Post-secondary education in HR or related field

Tools

SWIFT

SEMA4

SWIFT Data Warehouse

Document Direct

Job description

The Minnesota Department of Administration in Saint Paul is seeking an HR Operations Assistant to provide reception duties and administrative support for HR transactions and payroll. You will manage the front desk, respond to inquiries, monitor the HR inbox and main phone line, and assist with New Employee Orientation and I-9 processing in the State HRIS.

This hybrid role requires strong customer service, data entry, reporting, and coordination of trainings and meetings, while maintaining