HR Administrative Assistant: Onboarding & Records

Minnesota Historical Society; Saint Paul (MN); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

State benefits

Retirement plan

Vacation and holidays

Job summary

The Minnesota Historical Society is seeking an Human Resources Administrative Assistant in Saint Paul, MN, to provide essential HR support within the People & Culture team. The role focuses on recruitment, onboarding, record-keeping, and customer service for internal and external stakeholders.

Responsibilities include processing employment transactions, maintaining employee data, and ensuring accurate HRIS entries while collaborating with Payroll to meet deadlines.

Qualifications

• High school diploma or equivalent.
• One year of high quality administrative support experience.
• Well-developed customer service skills sufficient to establish and maintain positive, effective working relationships.
• Strong attention to detail and the ability to consistently produce accurate and timely work are a must.
• Ability to perform long stretches of high-concentration, detail-oriented work.
• Strong skills in Google Suite, or the ability to adapt to new platforms easily.
• Ability to lift up to 20 pounds.
• Ability to keep confidentiality.

Responsibilities

• Complete daily employment operations to ensure employees are supported through our processes.
• Work closely with Payroll to meet deadlines and ensure employee information is accurate.
• Support the maintenance and proper use of the HRIS recruitment module.
• Respond to employment verification requests.
• Provide assistance to the People and Culture department with their functions.

Skills

Administrative support

Customer service

Attention to detail

Confidentiality

Google Suite

Multitasking

Education

High school diploma or equivalent

Tools

ADP

Job description

The Minnesota Historical Society is seeking an Human Resources Administrative Assistant in Saint Paul, MN, to provide essential HR support within the People & Culture team. The role focuses on recruitment, onboarding, record-keeping, and customer service for internal and external stakeholders.

Responsibilities include processing employment transactions, maintaining employee data, and ensuring accurate HRIS entries while collaborating with Payroll to meet deadlines.