Human Resources Administrative Assistant

Minnesota Historical Society; Saint Paul (MN); On-site; USD 32,000 - 35,000; Full time

Benefits offered by this job

State benefits

Retirement plan

Vacation and holidays

Job summary

The Minnesota Historical Society is seeking an Human Resources Administrative Assistant in Saint Paul, MN, to provide essential HR support within the People & Culture team. The role focuses on recruitment, onboarding, record-keeping, and customer service for internal and external stakeholders.

Responsibilities include processing employment transactions, maintaining employee data, and ensuring accurate HRIS entries while collaborating with Payroll to meet deadlines.

Qualifications

• High school diploma or equivalent.
• One year of high quality administrative support experience.
• Well-developed customer service skills sufficient to establish and maintain positive, effective working relationships.
• Strong attention to detail and the ability to consistently produce accurate and timely work are a must.
• Ability to perform long stretches of high-concentration, detail-oriented work.
• Strong skills in Google Suite, or the ability to adapt to new platforms easily.
• Ability to lift up to 20 pounds.
• Ability to keep confidentiality.

Responsibilities

• Complete daily employment operations to ensure employees are supported through our processes.
• Work closely with Payroll to meet deadlines and ensure employee information is accurate.
• Support the maintenance and proper use of the HRIS recruitment module.
• Respond to employment verification requests.
• Provide assistance to the People and Culture department with their functions.

Skills

Administrative support

Customer service

Attention to detail

Confidentiality

Google Suite

Multitasking

Education

High school diploma or equivalent

Tools

ADP

Job description

Human Resources Administrative Assistant

Full Time Temporary St Paul, MN, US

4 days ago Requisition ID: 2170

JOB TITLE

Human Resources Administrative Assistant

LOCATION

History Center - 345 W Kellogg Blvd., St. Paul, MN 55102

COMPENSATION

Typical starting range : $23.24 - $25.39 hourly

STATUS & HOURS

Full-time, regular (approximately 2,080 annual hours) position.

BENEFITS

Eligible to participate in the State Employee Group Insurance Program and a retirement program with

employer contribution. Generous vacation and sick time accruals with additional paid holidays.

DESIGNATION

Bargaining Unit AFSCME Local 3173

DEADLINE DATE

September 18 , 2026

DESCRIPTION

This position exists to provide administrative support to the MNHS People & Culture department and human resources initiatives by assisting with the recruitment and onboarding process, maintaining accurate employee records, and providing internal and external customer service.

As the hub of processing employment transactions, this role heavily involves drafting human resources documents, filing employee information both physically and electronically, entering data and maintaining aspects of the HRIS recruitment module, and communicating information and expectations regarding staffing matters. You will be an ambassador of MNHS, upholding a culture of respect and creativity, service and growth.

SUMMARY OF WORK

Complete daily employment operations to ensure employees are supported through our processes.

Work closely with Payroll to meet deadlines and ensure employee information is accurate.

Support the maintenance and proper use of the HRIS recruitment module.

Respond to employment verification requests.

Provide assistance to the People and Culture department with their functions.

MINIMUM QUALIFICATIONS

High school diploma or equivalent.

One year of high quality administrative support experience.

Well-developed customer service skills sufficient to establish and maintain positive, effective working relationships.

Strong attention to detail and the ability to consistently produce accurate and timely work are a must.

Ability to perform long stretches of high-concentration, detail-oriented work.

Strong skills in Google Suite, or the ability to adapt to new platforms easily.

Ability to lift up to 20 pounds.

Ability to keep confidentiality.

DEMONSTRATED SKILLS OR KNOWLEDGE OF

Communicating clearly and accurately both orally and in writing.

Multitasking, working effectively under pressure to meet deadlines, prioritizing and adapting to changing priorities.

Record-keeping skills sufficient to maintain thorough and accurate records.

Thinking imaginatively and problem-solving.

Working independently and successfully with people when applying specific standards.

DESIRED QUALIFICATIONS

Human resources administrative support experience.

Experience as a practitioner in ADP.

Knowledge of Human Resources best practices.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.